Hire the Best Cold Calling Virtual Assistants
For sales executives, time is pipeline. A virtual assistant supercharges your outreach by facilitating the entire cold calling process—from scheduling key calls to preparing research briefs. This partnership frees you to focus solely on engaging prospects and closing deals, ensuring every conversation is impactful and perfectly timed.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Unlock Sales Potential with a Virtual Assistant for Cold Calling
The modern sales landscape is a gauntlet of saturated channels and elusive decision-makers. Top-performing sales leaders recognize their most valuable asset is time—time best spent closing deals, not prospecting. This is precisely why C-suite executives are increasingly integrating remote Executive Assistants into their sales cadence. They're offloading critical but time-consuming tasks to supercharge their pipeline and focus on strategic, revenue-generating conversations.
A dedicated EA can meticulously scrub lead lists, execute multi-touch outreach campaigns, and book qualified demos directly into your calendar. This isn't just support; it's a direct injection of efficiency that can boost your meeting volume significantly. At Viva, we partner with you to build this exact system, providing a clear framework for delegating tasks to your EA to ensure you're maximizing every minute and accelerating your sales cycle.
Tasks Your Sales Virtual Assistant Can Do
Lead List Compilation
Your EA transforms lead list building by meticulously researching and qualifying prospects, freeing you to focus on closing deals and accelerating strategic growth.
Schedule Call Appointments
Let your Viva EA handle all call scheduling, freeing you to concentrate on high-impact decisions while we optimize your calendar and accelerate your business momentum.
Draft Call Scripts
Your EA will draft targeted call scripts, freeing you to focus on high-stakes conversations and strategic execution, ensuring every interaction is impactful and on-message.
Update CRM Records
An EA keeps your CRM impeccably managed, converting a time-consuming chore into a powerful asset that fuels your deal flow and liberates your focus.
Research Prospective Clients
An EA transforms your outreach by conducting thorough client research, equipping you with the insights needed to personalize your pitch and win more business.
Prepare Call Summaries
Let your EA transform lengthy calls into clear, actionable notes, reclaiming your time and mental energy for the high-impact decisions that drive growth.
Advantages of Hiring a Cold Calling Virtual Executive Assistant
Amplifying Outreach with Pre-Call Intelligence
Your sales leaders burn valuable time on pre-call research instead of connecting with prospects. They might quickly scan a company's website but miss critical intel—like a recent funding round or a key executive change—that turns a cold call into a warm conversation. This superficial approach hurts the call-to-meeting conversion rate. A proactive, college-educated Viva EA transforms this process. They conduct deep-dive research on prospects, delivering concise briefs that empower your team to make highly relevant calls, boosting their meeting booking rate and filling the top of the funnel.
Systematizing Follow-Up to Prevent Lost Deals
Inconsistent follow-up kills pipeline velocity. A promising lead from a cold call goes cold simply because the next touchpoint in the cadence was delayed. Juggling hundreds of leads means critical follow-ups fall through the cracks, shrinking potential revenue. A highly adaptable and intuitive Viva EA owns the outreach cadence. They ensure every call, email, and social touchpoint is tracked and executed flawlessly, tightening your sales cycle. By systematically managing follow-ups, they prevent lead decay and ensure every opportunity is nurtured, improving your lead-to-close ratio.
How to Hire the Best Virtual Executive Assistants
For busy sales executives, finding the right EA is a high-stakes challenge, and navigating the hiring process can divert focus from critical revenue-generating activities. Viva transforms this entire experience from a hurdle into a strategic advantage.
- We fast-track the search by handling all recruitment and vetting, introducing you to high-caliber EAs ready for specialized sales support in less than 24 hours.
- Your EA arrives fully equipped and supported with benefits, payroll, and PTO managed by us, ensuring they are motivated and ready to contribute from day one.
- Every assistant completes an intensive business bootcamp and receives ongoing coaching, making them highly adaptable for your specific sales support needs.
Hiring Top Executive Assistants for Cold Calling Made Simple
Frequently Asked Questions
A Cold Calling executive assistant is a dedicated partner who manages the entire outreach process, from building targeted lead lists to scheduling qualified meetings directly on your calendar. This empowers you to bypass time-intensive prospecting and focus exclusively on high-value conversations with potential clients.
While costs vary, founders consistently find that a Viva EA delivers the caliber of a traditional hire at roughly half the expense. We amplify those savings by managing all complexities of hiring, training, and payroll, freeing you to focus entirely on growth.
Viva EAs are selected for their proactiveness and intuition, skills that translate directly to effective outreach and allow them to confidently handle initial prospect conversations. This empowers you to offload time-consuming outreach and focus on high-stakes conversations, knowing your brand is represented with the polish it deserves.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
