Hire the Best Recruiting Coordinators
Recruiting Coordinators from Viva eliminate the operational drag that overwhelms Talent & People teams, ensuring every candidate has a smooth, timely, and high-touch experience. Our coordinators act as an extension of your Talent team. Centralizing information, driving accountability, and keeping hiring loops moving quickly and consistently so your recruiters can focus on interviewing and finding the best talent for your team.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Hire 3x Faster with Viva Recruiting Coordinators
✓ Same-day scheduling & follow-ups
✓ Flawless logistics and calendar orchestration
✓ A single source of truth for every role
✓ Reduced candidate drop-off
✓ Accountability across the hiring process
✓ Happier interviewers & less fatigue
Tasks Your Recruiting Coordinator Can Do
Interview Scheduling & Prep
Your Viva recruiting coordinator will manage interview logistics across time zones, calendars, and stakeholder needs. They send prep materials and context, handle confirmations and reminders, and ensure loops move forward without bottlenecks or scheduling conflicts.
Candidate Experience
They oversee all candidate communication, like day-to-day updates, confirmations, reschedules, and follow-ups. With fast turnaround times and proactive touchpoints, they create a smooth, responsive experience that minimizes drop-off and keeps candidates engaged.
Job Post & Description Updates
Your recruiting coordinator will keep every job post and description updated across all platforms. They ensure role details remain accurate, aligned with hiring team expectations, and updated whenever priorities shift, so candidates always see the correct information.
ATS Management
They will keep a clean and reliable ATS by updating stages, timelines, notes, and overall data accuracy. By monitoring pipeline health and surfacing issues early, they give hiring teams real-time visibility to move quickly and make informed decisions.
Process Documentation
Your Viva recruiting coordinator will capture recurring issues, document workflows, and use tools and automations to keep operations efficient. This creates consistent hiring processes and enables long-term improvements across your recruiting function.
Screening
They will screen inbound candidates using predefined criteria and structured scorecards, validate baseline qualifications, and flag mismatches early. This ensures pipeline quality and enables recruiters to spend time only on high-potential profiles.
Advantages of Hiring a Viva Recruiting Coordinator
Accelerate Your Talent Pipeline
Recruiting slows down when scheduling is delayed, communication slips, or interview loops get messy. A Viva Recruiting Coordinator takes full ownership of logistics so your team never becomes the bottleneck.
They handle:
- Fast scheduling (<24 hours turnaround)
- Proactive candidate updates to prevent drop-off
- Clean, well-coordinated interviewer calendars
Your recruiters stay focused on sourcing and closing top talent — not admin.
Streamline People Operations
People teams can’t drive culture or strategy if they’re buried in admin. Viva Recruiting Coordinators streamline the operational load by:
- Centralizing trackers, timelines, and documentation
- Managing onboarding prep and cross-functional communication
- Capturing and driving action items from hiring syncs
The result: fewer bottlenecks, better alignment, and more time for high-impact work.
How to Hire the Best Recruiting Coordinators
For busy HR executives, finding the right Recruiting Coordinator is a unique challenge, and navigating the hiring process effectively can be a significant load. Viva streamlines the entire experience, connecting you with the perfect partner.
- Skip lengthy recruitment cycles with our rapid matching process, connecting you with a high-caliber Recruiting Coordinator from our talent bench in less than 24 hours.
- Experience a seamless onboarding that gets your new Recruitment Coordinator integrated and delivering value in under a week, letting you delegate with confidence from day one.
- We handle all operational details, providing your Recruiting Coordinator with equipment, benefits, and ongoing professional development, so all you have to do is delegate.
Hiring Top Recruitment Coordinators Made Simple
Frequently Asked Questions
A Recruiting Coordinator is a strategic partner who facilitates critical human resources functions, from talent acquisition and onboarding to compliance and employee relations. This allows C-suite leaders to offload the operational load of HR, empowering them to focus purely on strategic growth and cultivating a thriving company culture.
Hiring a Viva Recruiting Coordinator delivers world-class talent at a fraction of the cost of a traditional hire, with leaders reporting they match top-tier professionals at half the burn. You get to skip the significant time and expense of in-house recruiting and management, freeing up capital and focus for what truly moves the needle.
Our recruiting coordinators give your HR team the leverage to move faster by handling everything from complex scheduling to recruiting coordination, so your leaders can dedicate their time to high-impact people strategies. With top-tier recruiting coordinators who are proactive and adaptable, you gain a trusted partner who streamlines operations and helps you scale your team effectively.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
