Virtual executive assistants for scaling companies, fully managed.
Your executives unlock 9+ hours per week to focus on strategic work. We hire, train, and retain. Live access within 24 hours of selection.
Trusted by 300+ executives at scaling companies
What an EA does for you
Real executive assistant work, off your plate.
Your EA takes ownership of recurring executive workflows so leaders can stay focused on high-impact work
Calendar & scheduling
Owns scheduling across your leaders, clears conflicts, and guards deep-work time.
Inbox & communications
Triages your inbox daily, drafts replies in your voice, and flags what actually needs you.
Travel & events
Books multi-leg travel, offsites and conferences end to end, with expenses filed.
Meetings & reporting
Preps agendas and decks, takes notes, and tracks the action items and follow-ups.
Projects & operations
Coordinates across teams and vendors so recurring workflows and initiatives keep moving.
Research & documents
Pulls the research, briefs and source docs so you walk into every decision ready.
AI + human partnership
AI handles the repeatable. Your EA provides context, prioritization, and judgment.
AI handles the repeatable. Your EA handles the judgment. The combination is where the leverage lives.
What AI does best
The repeatable work
- Drafts emails and meeting summaries from raw inputs
- Triages inboxes against learned priority rules
- Pulls data from docs, spreadsheets, and shared drives
- Cleans up calendars and surfaces conflicts
What Viva EAs do best
The judgment work
- Read the room, who needs what, when, in what tone
- Negotiate trade-offs with stakeholders on your behalf
- Anticipate what’s about to break and route around it
- Build relationships with your team so communication actually flows
Together
What you actually get
- AI drafts the email; your EA makes final adjustments and sends it
- AI flags a conflict, your EA negotiates the resolution
- AI pulls the data, your EA presents the recommendation
- Faster execution and better judgment without additional headcount
Our toolkit
14+ AI and productivity tools, pre-trained.
AI-native executive support.
Whatever stack your team runs on, our EAs already know it. Onboarding takes hours, not weeks.
HubSpot
Salesforce
Jira
Notion
Slack
Google Workspace
MS Office
Zoom AI
Calendly
OpenAI
Claude
Gemini
Copilot
Granola
Fireflies.ai
Zapier
Make
LovableHow Viva compares
See how Viva stacks up.
Pick what you are comparing against. Viva stays the same: a full-time, dedicated, fully managed EA.
Comparing against
| Viva | In-house |
|---|
Viva Match
Great executive support starts with the right candidate.
A four-step process built around fit, not throughput. We’ve matched 300+ executives. Re-match rate inside 30 days: under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
3 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Your shortlist
The people we’d match you with
Once we understand how your executive works, you get a short list of vetted assistants. You interview them, you pick.
Camila
96% matchAvailable this weekExecutive Assistant · Founder & CEO support
Seven years supporting founders through fundraises and board cycles. Runs a tight inbox and gets ahead of your week before you ask.
Mateo
94% matchAvailable this weekExecutive Assistant · Finance & operations
Backs finance and ops leaders. Owns board and investor reporting, keeps data rooms clean, and chases the details other people drop.
LucíaEA · Marketing & growth
91%match
DanielaEA · Sales & RevOps
90%match
SofíaEA · Operations & people
89%matchIllustrative example of a Viva shortlist. Every candidate is pre-vetted, NDA-signed, and interviewed by Viva before they reach you. Re-match rate inside 30 days: under 4%.
Security and trust
Procurement-ready from day one.
Every EA signs a binding NDA through Viva, completes identity verification, and works through encrypted credential systems. We are ISO 27001-aligned and support customers with SOC 2 environments.
ISO 27001-aligned
Audit-ready posture across access, monitoring, and offboarding. Supports SOC 2 environments.
MFA + least privilege
Mandatory multi-factor auth. Permissions granted, monitored, and revoked.
Binding NDA + ID verification
Signed before any access is granted. No exceptions.
No local storage
All work products stay in your systems. Nothing sits on EA devices.
Proof
Leaders who chose Viva
Real words from the executives our EAs support, across engineering, marketing, operations and the C-suite.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her.”
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 3 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.