Hire the Best HR Virtual Assistants
HR leaders are pivotal to a company's growth, but operational friction can slow momentum. A virtual executive assistant acts as a strategic partner, facilitating critical HR processes so you can dedicate your energy to building your team and shaping company culture.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Enhance HR Efficiency with a Dedicated Virtual Assistant Solution
Today’s HR leaders juggle immense pressure, from navigating complex compliance to championing employee well-being. The sheer administrative load of managing the entire employee lifecycle can derail strategic initiatives. It's precisely this challenge that has top executives turning to dedicated virtual assistants, allowing them to offload tactical work and reclaim their focus for high-impact leadership.
A Viva EA can immediately lift that operational weight by managing candidate pipelines, scheduling multi-stage interviews, and preparing onboarding materials—freeing up 15+ hours of your week. We partner with you to build a powerful delegation muscle, identifying key tasks to offload so you can concentrate on what truly matters: shaping culture and developing your people.
Tasks Your Human Resources Virtual Assistant Can Do
Organize Meetings and Appointments
Your EA takes the entire scheduling load off your plate, freeing your calendar and mind to focus on what truly matters: scaling your vision.
Update Employee Records
Your EA will meticulously manage employee records, lifting the administrative load so you can reinvest your valuable time and energy into driving the business forward.
Coordinate Recruitment Processes
Your EA streamlines the entire recruitment process, shouldering the administrative load of scheduling and communication so you can focus solely on finding your next key hire.
Prepare HR Reports
Your EA takes the load of preparing HR reports off your plate, transforming data into key insights so you can lead with clarity and focus.
Manage Employee Inquiries
Your EA acts as a trusted buffer, fielding employee inquiries to remove that operational load and freeing you to focus on high-impact growth.
Assist Training Sessions
Your EA can lead Assist Training Sessions, offloading the administrative load to accelerate your team's productivity and let you reclaim your valuable time.
Advantages of Hiring a HR Virtual Executive Assistant
Accelerate Your Talent Pipeline
High-volume recruiting cycles can cripple your strategic capacity. You're buried in scheduling interviews and coordinating panels, watching your time-to-fill metric climb. A college-educated Viva EA steps in as your recruiting operations partner. As our Head of Talent clients have found, they take ownership of core logistics and recruiting tasks, freeing you to focus on sourcing and closing top-tier talent. Our proactive assistants are trained to manage complex communications, ensuring a seamless candidate experience.
Streamline People Operations
The administrative load of people operations—from managing leadership calendars to organizing company-wide meetings—can pull you from high-impact work like culture-building. Your Viva EA is more than support; they are an operational driver. As our SVP of People clients have experienced, our EAs own departmental all-hands and other key meetings, driving cross-functional success. By delegating these crucial tasks to a resourceful partner, you reclaim hours to focus on what truly moves the needle for your team.
How to Hire the Best Virtual Executive Assistants
For busy HR executives, finding the right executive assistant is a unique challenge, and navigating the hiring process effectively can be a significant load. Viva streamlines the entire experience, connecting you with the perfect partner.
- Skip lengthy recruitment cycles with our rapid matching process, connecting you with a high-caliber EA from our talent bench in less than 24 hours.
- Experience a seamless onboarding that gets your new EA integrated and delivering value in under a week, letting you delegate with confidence from day one.
- We handle all operational details, providing your EA with equipment, benefits, and ongoing professional development, so all you have to do is delegate.
Hiring Top Executive Assistants for HR Made Simple
Frequently Asked Questions
A HR executive assistant is a strategic partner who facilitates critical human resources functions, from talent acquisition and onboarding to compliance and employee relations. This allows C-suite leaders to offload the operational load of HR, empowering them to focus purely on strategic growth and cultivating a thriving company culture.
Hiring a Viva EA delivers world-class talent at a fraction of the cost of a traditional hire, with leaders reporting they match top-tier professionals at half the burn. You get to skip the significant time and expense of in-house recruiting and management, freeing up capital and focus for what truly moves the needle.
Our executive assistants give your HR team the leverage to move faster by handling everything from complex scheduling to recruiting coordination, so your leaders can dedicate their time to high-impact people strategies. With top-tier EAs who are proactive and adaptable, you gain a trusted partner who streamlines operations and helps you scale your team effectively.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
