Executive Assistant to Director of Finance: Hire the Highest Quality Virtual EAs
As a Director of Finance, your focus should be on strategy, not scheduling. A dedicated Viva executive assistant can save you 15+ hours a week by managing operational tasks. We connect you with the top 0.2% of remote talent, trusted by CFOs at leading startups.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Why Hire an EA to the Director of Finance
A Director of Finance juggles an immense operational load. An EA can immediately lift this by managing expense reports, tracking vendor payments, and preparing board meeting materials, freeing up critical hours weekly for strategic financial planning. Modern leaders leverage remote EAs for this agility. Learning to delegate effectively is key, and Viva provides the framework to ensure you and your EA succeed, boosting both daily operations and long-term impact.
What Does an Executive Assistant to the Director of Finance Do?
A skilled EA amplifies a Director of Finance's strategic capacity by owning critical operational workflows. They act as a key liaison for financial communications and manage high-stakes scheduling, directly impacting the finance department's efficiency. This support translates into more time for the Director to analyze data, forecast trends, and guide the company’s fiscal strategy.
A remote EA for your Director of Finance would take ownership of these core responsibilities:
- Preparing the initial draft of the monthly financial performance deck for executive review.
- Managing the data room and scheduling for fundraising or M&A due diligence.
- Liaising with department heads to collect and consolidate inputs for the annual budget.
- Screening and prioritizing the Director’s inbox for urgent audit or investor-related inquiries.
Benefits of Having an EA for the Director of Finance
Enhanced Decision-Making Through Data Analysis
Your EA distills complex financial data into actionable insights, sharpening your strategic decision-making and focus.
Streamlined Financial Reporting Processes
An EA streamlines data collection, freeing you to accelerate reporting and focus on high-impact financial strategy.
Improved Budget Management Efficiency
An EA lifts the day-to-day financial load, freeing you to steer the company’s budget with precision.
Increased Strategic Planning Capacity
An EA lifts the operational load, empowering your Director of Finance to focus on high-level strategic planning.
Optimized Resource Allocation Strategies
An EA manages operational complexities, empowering you to allocate your financial resources for the highest possible return.
Elevated Stakeholder Communication Effectiveness
Your EA amplifies your financial strategy by ensuring seamless, professional communication with every key stakeholder.
Skills & Qualifications Required for the Best Virtual EA to the Director of Finance
A top-tier EA for a Director of Finance moves beyond basic support, demonstrating a powerful blend of proactiveness, intuition, and adaptability. These essential skills manifest as proactive communication, sharp attention to detail, and the resourcefulness to solve problems independently. They anticipate needs, streamline operations, and manage shifting priorities, turning reactive tasks into proactive strategies that drive efficiency for their executive.
We find these high-caliber professionals through a rigorous screening process focused on identifying these exact traits. Every Viva EA is college-educated with relevant experience and completes our intensive 4-week business bootcamp. This training hones their business acumen and problem-solving abilities, ensuring they are equipped to lighten your load and make an immediate impact from day one.
Tips & Best Practices for Hiring Virtual Executive Assistants for the Director of Finance
Finding the right EA for a Director of Finance involves more than just matching skills; it requires sourcing a candidate with the business acumen and discretion to handle sensitive financial operations. Viva transforms this complex search into a seamless partnership, handling the entire process so you can focus on strategic growth.
- Gain immediate access to a bench of high-caliber EAs, allowing you to meet and select your ideal partner in less than 24 hours through a streamlined process.
- Offload the operational load, as Viva manages all EA payroll, benefits, and equipment, ensuring your new team member is fully supported from day one.
- Benefit from our continuous coaching and upskilling, which ensures your EA evolves with your needs and consistently drives value for your finance team.
Hiring top Executive Assistants for Director of Finances made simple
Frequently Asked Questions
The key to delegation is to define the 'what' and 'why'—the final outcome and its importance—then empower your EA to own the 'how'. Viva guides Directors of Finance through this process, using a simple framework to offload the administrative load like invoicing and reconciliations so you can focus on the strategic work that drives growth.
While a virtual assistant can take on general administrative tasks, a Viva executive assistant is a proactive, highly-vetted partner trained to operate at a strategic level. For a Director of Finance, this means delegating critical finance admin like invoicing and revenue reconciliation with confidence, taking a significant operational load off your plate so you can focus on high-impact work.
Instead of spending months on a risky hiring process, we give you immediate access to the top 0.2% of executive assistants who are already vetted, trained, and ready to perform. We handle the entire administrative load so you can instantly partner with a world-class EA and reclaim your time for high-impact financial strategy.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
