Executive Assistant to Head of Marketing: Hire the Highest Quality Virtual EAs
As a Head of Marketing, your focus should be on growth, not operational friction. Viva’s elite executive assistants, trusted by top tech leaders, reclaim 15+ hours of your week, empowering you to ditch the logistical minutiae and concentrate on high-impact strategic work.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Why Hire an EA to the Head of Marketing
A Head of Marketing's time is best spent on strategy, not logistics. An EA can take on the operational load—managing event logistics, coordinating with agencies, and preparing performance reports—freeing up 10-15 hours weekly. This shift allows you to focus on driving growth. Modern leaders embrace remote EAs for global talent access and flexibility. Viva helps you master the art of effective delegation, ensuring a seamless partnership from day one.
What Does an Executive Assistant to the Head of Marketing Do?
An EA to the Head of Marketing acts as an operational partner, managing the department's rhythm and communications. This strategic support unburdens the marketing leader from the daily operational load, creating bandwidth for high-impact work. The result is a more agile marketing engine and accelerated campaign execution, directly impacting revenue growth.
A high-impact remote EA for a marketing leader typically handles these core responsibilities:
- Prepare detailed briefings for key stakeholder meetings with sales and product leadership.
- Manage the content calendar, scheduling posts across LinkedIn, Twitter, and other key channels.
- Track marketing budget spend and process invoices from freelancers and software vendors.
- Compile competitive intelligence reports by monitoring competitor announcements and media mentions.
Benefits of Having an EA for the Head of Marketing
Enhanced Strategic Decision-Making Support
An EA lifts the operational load, empowering your Head of Marketing to focus on pivotal growth strategies.
Improved Marketing Campaign Efficiency
An EA lifts the operational load, empowering your Head of Marketing to launch more impactful campaigns faster.
Increased Focus on Growth Initiatives
Your EA lifts the operational weight, empowering you to focus exclusively on scaling your marketing initiatives.
Streamlined Communication with Stakeholders
Your EA ensures seamless communication with all stakeholders, giving you more bandwidth for strategic brand building.
Optimized Resource Allocation and Management
Your EA streamlines resource management, freeing you to dedicate your energy to driving high-impact marketing strategy.
Elevated Executive Time Management
An EA frees your Head of Marketing from the daily operational load, unlocking more strategic leadership time.
Skills & Qualifications Required for the Best Virtual EA to the Head of Marketing
A top-tier EA for a Head of Marketing moves beyond basic support, acting as a strategic partner. The most essential skills are proactiveness to anticipate needs, intuition to navigate complex dynamics without explicit direction, and adaptability to pivot in fast-paced environments. They manage communications and calendars with minimal guidance, streamline operations, and bring valuable problem-solving abilities from diverse professional backgrounds, ensuring your marketing engine runs smoothly.
We find these high-caliber individuals by sourcing college-educated professionals with relevant experience and then honing their skills. Every Viva EA completes an intensive 4-week business bootcamp focused on critical thinking, proactiveness, and communication. This initial training, combined with continuous coaching, ensures your EA is fully equipped to handle the dynamic load of a marketing leader from day one.
Tips & Best Practices for Hiring Virtual Executive Assistants for the Head of Marketing
Finding an EA who can anticipate the needs of a fast-moving marketing department while you juggle the hiring process can feel like a job in itself. Viva streamlines the entire experience, removing the operational load and delivering a high-caliber partner ready to make an impact from day one.
- We fast-track the search by handling all recruiting and training, connecting you with a perfectly matched EA in as little as 24 hours.
- Your EA arrives with a deep understanding of marketing support needs, thanks to an intensive 4-week business bootcamp and ongoing coaching.
- We manage all operational details, providing your EA with equipment, payroll, and benefits so they are fully supported and you can just delegate.
Hiring top Executive Assistants for Head of Marketings made simple
Frequently Asked Questions
Effective delegation starts with a clear framework to identify repeatable, low-risk tasks and communicating the desired outcome, not just the steps. At Viva, we guide Heads of Marketing through this exact process, helping you offload the administrative load so you can focus on high-impact strategy and growth.
Unlike a general virtual assistant, a Viva executive assistant is a highly-vetted strategic partner who has completed an intensive business bootcamp to proactively support your marketing goals. Your Viva EA is equipped to manage the operational load of marketing admin and project coordination, giving you back critical time to lead your team and drive strategy.
We take the entire load of recruiting and training off your plate, matching you with a top 0.2% EA ready to support your marketing operations from day one. This frees you to focus on high-impact strategy, backed by a proactive partner with proven marketing and project management acumen.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
