Hire the Best Virtual Scheduling Assistants
A virtual executive assistant facilitates seamless scheduling and administrative harmony. By orchestrating your calendar and coordinating key tasks, they empower you to reclaim your focus for high-impact leadership and strategic growth, ensuring nothing falls through the cracks.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Enhance Administrative Efficiency with a Virtual Assistant for Scheduling
In today's administrative landscape, you're orchestrating complex board meetings across time zones and juggling stakeholder availability, a constant logistical puzzle. A dedicated virtual assistant for scheduling takes full ownership of your calendar, proactively resolving conflicts and confirming appointments. This frees up more than 10 hours weekly, shifting your focus from tactical coordination to high-level strategic oversight and team leadership.
This is why savvy C-suite leaders are turning to remote EAs—to optimize their entire operational workflow. It’s more than just support; it’s a strategic advantage. At Viva, we don’t just provide an assistant; we actively guide you on how to delegate effectively. We empower you to offload intricate scheduling and meeting prep, transforming your administrative function into a powerhouse of efficiency.
Tasks Your Administration Virtual Assistant Can Do
Manage Meeting Invitations
Your EA will masterfully orchestrate all meeting invitations, liberating your time and mental energy so you can drive key initiatives with an effortlessly streamlined workflow.
Coordinate Calendar Availability
Let your EA expertly manage your schedule, liberating your time and mental energy to concentrate on the high-impact initiatives that accelerate your company’s growth.
Schedule Conference Calls
Your Viva EA masterfully coordinates all conference calls, liberating your schedule so you can channel your full energy into driving critical business outcomes.
Arrange Travel Itineraries
Your EA expertly coordinates complex travel plans, delivering seamless itineraries that empower you to dedicate your full attention to scaling your vision.
Set Up Reminders
Your EA handles all reminder setup, clearing your mind from logistical clutter so you can stay locked in on strategy and execution without missing key deadlines.
Organize Event Logistics
Your EA handles all event logistics, from securing vendors to managing RSVPs, liberating your schedule to engage with key stakeholders and drive growth.
Advantages of Hiring a Scheduling Virtual Executive Assistant
Eliminate Disruptive Scheduling Conflicts
An overloaded calendar often leads to costly conflicts, like a crucial team sync clashing with a vendor negotiation. These disruptions break your focus and derail important projects. A proactive Viva EA anticipates these issues, managing shifting priorities and resolving potential conflicts before they happen. They ensure your day runs smoothly, allowing you to focus on high-priority tasks and operate with maximum efficiency.
Convert Your Calendar into a Strategic Asset
A missed booking can mean a delayed project or a lost deal. Our college-educated EAs understand the stakes and take full ownership of your high-impact scheduling. They proactively manage follow-ups and track every touchpoint, ensuring your calendar drives results. This transforms scheduling from a logistical task into a strategic advantage, freeing you to focus on decisions that move the company forward. One CEO even calls their Viva EA their “superpower.”
How to Hire the Best Virtual Executive Assistants
Sourcing a high-caliber executive assistant is a significant challenge, and navigating the intricate hiring process can easily divert focus from core business priorities. Viva transforms this entire experience from a major hurdle into a seamless advantage.
- We fast-track your search with a simple three-step process, connecting you with pre-vetted EAs ready to start in under a week and eliminating recruitment headaches.
- We manage all backend complexities, including payroll, benefits, and providing all necessary equipment, so you can focus purely on delegation.
- Your new EA arrives fully trained through an intensive business bootcamp, ensuring they can integrate quickly and make an immediate impact on your workflow.
Hiring Top Executive Assistants for Scheduling Made Simple
Frequently Asked Questions
A Scheduling Executive Assistant acts as a strategic facilitator, expertly orchestrating your calendar to protect your time and focus. This empowers you to dedicate your energy exclusively to high-impact decisions and core business growth.
Hiring a Viva scheduling assistant unlocks top-tier talent for a fraction of the cost of a traditional hire. You also bypass the significant overhead costs of recruiting, benefits, and equipment, freeing up capital to reinvest directly into your business.
Viva’s executive assistants transform your chaotic calendar into a strategic asset, proactively managing your time so you can focus on moving the needle. With top-tier training in proactiveness and intuition, they don't just schedule meetings—they anticipate your needs and protect your most valuable resource: your time.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
