Hire the Best Accounts Payable Virtual Assistants
For finance leaders, a virtual EA is a strategic partner in managing accounts payable. They ensure the seamless flow of financial operations, freeing you from day-to-day details to concentrate on the bigger picture: driving your company's financial strategy forward.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Streamline Finance Operations with a Virtual Assistant for Accounts Payable
In a landscape of tightening fiscal policies and the relentless demand for real-time financial reporting, your strategic focus is paramount. That’s why top executives are offloading high-volume, process-driven work to specialized virtual EAs—a strategic move to reclaim bandwidth for critical functions like forecasting and capital allocation.
A dedicated virtual assistant takes full ownership of your accounts payable workflow, from processing invoices and managing vendor queries to executing payment runs. This tactical support can slash invoice processing times and improve your DPO, freeing you to focus on high-level strategy. We don't just provide the talent; Viva actively partners with you to build effective delegation systems, ensuring you maximize your ROI from day one.
Tasks Your Finance Virtual Assistant Can Do
Invoice Data Entry
Your EA will streamline invoice data entry, instantly boosting your productivity and freeing up critical time and energy for leading your company's vision and growth.
Vendor Communication Management
Your EA will streamline all vendor communications, from negotiations to payments, freeing you to focus on strategic growth while ensuring a seamless operational flow.
Expense Report Processing
Your EA streamlines expense reporting, transforming a tedious task into a seamless process that recaptures your focus for high-impact strategic work.
Payment Schedule Coordination
Your EA proactively manages all payment schedules and vendor communications, liberating your time and mental energy to concentrate on scaling your business effectively.
Record Keeping Organization
Your EA will streamline your record-keeping, liberating your energy for high-impact decisions and amplifying your workflow for maximum efficiency and peace of mind.
Dispute Resolution Assistance
Your EA expertly manages dispute resolutions, freeing your focus for strategic growth while ensuring conflicts are handled swiftly and professionally, protecting your key business relationships.
Advantages of Hiring a Accounts Payable Virtual Executive Assistant
Eliminate Late Payments and Strengthen Vendor Relations
Chasing invoice approvals burns executive time, risking late fees and damaging supplier trust. A college-educated Viva EA transforms this process by managing the AP inbox, matching invoices to POs, and securing approvals. They ensure timely payments, improving your Days Payable Outstanding (DPO) and capturing early payment discounts, freeing you to focus on strategic vendor negotiations.
Achieve a Flawless Month-End Close
A messy accounts payable ledger can derail your month-end close, forcing you into tedious data reconciliation instead of strategic analysis. Your proactive Viva EA, skilled in business acumen, handles ongoing expense tracking and vendor statement reconciliation. This ensures data integrity for a swift, accurate close, providing reliable figures for cash flow forecasting and board reporting.
How to Hire the Best Virtual Executive Assistants
Finding an executive assistant with the right financial acumen is a significant hurdle for finance leaders, making it difficult to navigate the hiring process effectively. Viva transforms this entire experience from a challenge into a strategic advantage.
- We manage the entire recruitment and vetting process, presenting you with high-caliber candidates ready for your finance team’s specific needs.
- You gain immediate access to a bench of pre-vetted EAs who have completed intensive business training, ready to make an impact from day one.
- Viva handles all employment logistics, including providing necessary equipment and managing benefits, payroll, and paid time off for your new EA.
Hiring Top Executive Assistants for Accounts Payable Made Simple
Frequently Asked Questions
An Accounts Payable executive assistant is a specialized partner dedicated to facilitating your entire bill payment lifecycle, from invoice processing to final payment. By expertly managing this critical function, they empower C-suite executives to reclaim their focus for strategic growth, confident that vendor relationships are secure and financial operations are seamless.
Hiring a Viva Accounts Payable VA gives you access to world-class financial support at a fraction of the cost of a traditional hire. Our partners often find they secure talent comparable to top-tier professionals for about half the burn rate, channeling those savings directly back into their business.
Viva’s executive assistants bring the proactiveness and financial acumen needed to manage your accounts payable, ensuring nothing falls through the cracks. This frees you to concentrate on high-impact decisions and company growth, backed by a partner trained for precision and reliability.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
