Hire the Best Creative Virtual Assistants
For marketing executives, balancing creative strategy with operational demands is a constant challenge. A virtual executive assistant acts as your operational partner, facilitating the complex logistics behind your campaigns. This support empowers you to dedicate your focus to the high-impact work that moves the needle.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Enhance Marketing Success with a Creative-Focused Virtual Assistant Asset
The modern marketing landscape is a whirlwind of fragmented channels and relentless content demands, leaving little room for high-level strategy. C-suite leaders are increasingly turning to remote Executive Assistants to cut through the operational noise. A creative-focused EA acts as your strategic partner, managing the complex workflows that underpin successful campaigns—from coordinating asset delivery with agencies to tracking project timelines. This creates the bandwidth to focus on market-moving initiatives.
Your EA can streamline your content pipeline, prep initial analytics for campaign reviews, and manage vendor communications, freeing up 15+ hours of your week for strategic planning. At Viva, we don't just place an assistant; we actively coach you on effective delegation to ensure your partnership drives measurable results from day one. Your EA becomes an asset who amplifies your impact across the entire marketing function, turning operational efficiency into a competitive advantage.
Tasks Your Marketing Virtual Assistant Can Do
Coordinate Creative Meetings
An EA streamlines creative meeting coordination, liberating your schedule and mental space so you can channel your full energy into high-impact ideation and strategy.
Manage Content Calendars
Your Viva EA will orchestrate your entire content calendar, freeing you from coordination tasks to focus your energy on high-impact strategy and creative direction.
Organize Marketing Assets
Let your EA build a seamless, organized hub for all marketing assets, reclaiming your time to focus on high-impact strategy and core business objectives.
Draft Marketing Communications
Your EA will expertly draft marketing communications, freeing you to focus on high-level strategy while ensuring your brand's message remains consistent and impactful.
Oversee Social Media
Your Viva EA will champion your social media, handling everything from content calendars to community engagement, so you can reclaim your focus for core business growth.
Compile Market Research
Your EA proactively compiles vital market research, transforming complex data into concise summaries that sharpen your strategic edge and reclaim your time for growth.
Advantages of Hiring a Creative Virtual Executive Assistant
Streamline Complex Campaign Execution
As a marketing leader, you’re finalizing Q3 strategy but get pulled into campaign minutiae—coordinating ad creatives, tracking swag for a trade show, and chasing webinar assets. These operational details fragment your focus. A college-educated Viva EA, skilled in proactiveness and adaptability, masters these logistics. With proven marketing and project management acumen, they manage vendor communications and handle behind-the-scenes operations, freeing you to drive high-impact strategy.
Accelerate Pipeline-Driving Activities
Building relationships at events and key meetings drives growth, but the prep work is a bottleneck. Researching attendees, pulling performance data, and scheduling follow-ups consumes valuable time, stalling momentum. Your intuitive Viva EA acts as a force multiplier. They proactively prepare detailed briefs on guests and accounts, gather context for major events, and manage your calendar to ensure every touchpoint is tracked. This allows you to walk into every meeting fully prepared to convert connections into pipeline.
How to Hire the Best Virtual Executive Assistants
For marketing leaders, finding an executive assistant with the right creative and strategic acumen can be a major roadblock, making the hiring journey feel overwhelming. Viva transforms the entire experience from a complex search into a streamlined solution.
- We accelerate the process with a simple, three-step approach: consult with us, meet curated talent, and start delegating to your new EA in less than a week.
- Our matching process focuses on your specific needs, connecting you with EAs who possess relevant marketing and project management skills to make an immediate impact.
- We handle all the logistics for your EA, including providing their equipment, payroll, and benefits, so you can focus solely on delegation and growth.
Hiring Top Executive Assistants for Creative Made Simple
Frequently Asked Questions
A Creative Executive Assistant is your strategic partner, dedicated to orchestrating the critical tasks that drive your vision forward. By seamlessly managing your workflow and anticipating needs, they unlock your capacity to focus on high-impact decisions and accelerate your company's growth.
Hiring a Viva VA delivers top-tier talent at a fraction of the cost of a traditional hire, freeing up significant capital for growth. Our all-in-one model eliminates the hidden expenses of recruitment, benefits, and training, allowing you to invest directly in productivity.
Viva’s executive assistants are proactive, intuitive partners who masterfully handle the operational details that consume your focus, freeing you to drive creative strategy and execution. By adapting to your dynamic workflow and anticipating your needs, they give you back critical hours each week to pour into innovation and growth.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
