Executive Assistant to CEO: Hire the Highest Quality Virtual EAs
For a Chief Executive Officer, the right executive assistant is a game-changer, freeing up 15+ hours weekly to focus on growth. As the trusted partner for startup executives, Viva provides top-tier, remote EAs who make an immediate impact, allowing you to lead more effectively.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Why Hire an EA to the CEO
An EA can transform your day-to-day by handling the critical operational load—like invoicing, calendar management, and event research—freeing you to focus on long-term strategy. This shift allows you to scale faster, which is why modern leaders increasingly hire remote EAs for flexibility and a competitive edge. Learning how to effectively delegate tasks is key, and Viva can guide you.
What Does an Executive Assistant to the CEO Do?
A CEO's executive assistant acts as a strategic force multiplier, managing critical communications and stakeholder relations to protect your focus. They streamline complex workflows and prepare you for high-stakes meetings, directly accelerating key decisions and company growth. This partnership ensures you can dedicate your energy to the most impactful work, driving the business forward.
A high-impact remote EA to the CEO takes ownership of core responsibilities, such as:
- Preparing detailed briefing documents and agendas for all high-stakes leadership meetings.
- Drafting initial internal communications for all-hands meetings or company-wide announcements.
- Coordinating complex international travel and logistics for investor roadshows or partner visits.
- Managing board meeting preparation, from distributing materials to circulating detailed meeting minutes.
Benefits of Having an EA for the CEO
Enhanced Executive Time Management
Your EA lifts the operational load, so you can pour your energy into driving strategic growth.
Improved Strategic Decision Support
Your EA shoulders the daily load, empowering you with the focus needed for superior strategic decisions.
Increased Meeting and Schedule Efficiency
Your EA optimizes your schedule, freeing you from the coordination load to focus on strategic priorities.
Streamlined Communication and Coordination
Your EA orchestrates seamless communication and coordination, lightening your operational load and keeping your entire team aligned.
Prioritized High-Impact Business Activities
We tackle the operational load, freeing you to focus your energy on high-impact, revenue-generating activities.
Optimized Resource Allocation and Utilization
With an EA managing workflows, you can dedicate your most valuable resource—your attention—to scaling the business.
Skills & Qualifications Required for the Best Virtual EA to the CEO
A top-tier EA does more than manage tasks; they anticipate needs, act with intuition, and adapt to shifting priorities. These core skills—proactiveness, intuition, and adaptability—are the foundation. Exceptional EAs demonstrate initiative, resourcefulness, and intelligent decision-making, proactively streamlining operations and ensuring their executive can focus on high-impact work.
We take the load off your plate by handling the entire hiring process. Our rigorous screening identifies college-educated EAs with relevant experience who embody these traits. Every Viva EA then completes an intensive 4-week business bootcamp, honing their skills in communication, problem-solving, and time management to ensure they deliver immediate value and operate with autonomy from day one.
Tips & Best Practices for Hiring Virtual Executive Assistants for the CEO
Finding the right executive assistant can be a major hurdle for CEOs, often involving months of frustrating recruitment cycles and the risk of a bad hire. Viva removes the entire operational load, streamlining the experience so you can connect with top-tier support without the recruitment hassles.
- We fast-track the process, introducing you to perfectly matched EAs in under 24 hours so you can start delegating and see results in less than a week.
- Viva handles the entire employment lifecycle, from vetting and training to providing payroll, benefits, and equipment for your EA.
- Our curated matching process begins with understanding your unique needs, allowing you to meet our talent and choose the ideal partner to drive your productivity.
Hiring top Executive Assistants for CEOs made simple
Frequently Asked Questions
Mastering delegation starts with defining the 'what' and 'why'—the desired outcome and its importance—then empowering your EA to own the 'how'. Viva helps you confidently lighten your load by providing a proven framework for what to delegate and matching you with a high-caliber EA to drive it forward.
While a virtual assistant handles tasks you delegate, a Viva executive assistant is a proactive partner from the top 0.2% of talent, rigorously trained and managed by us to anticipate your needs. This distinction means you're not just reducing your administrative load; you're gaining a strategic force multiplier who frees you to focus entirely on high-impact leadership and growth.
Finding and training a great EA is a full-time job; we take that entire operational load off your plate, matching you with a top-tier, pre-vetted assistant in as little as 24 hours. You get to delegate with total confidence from day one, instantly reclaiming 15+ hours a week to focus on the high-impact work that only you can do.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
