Hire the Best Marketing Executive Assistants
For marketing executives, a virtual assistant is a force multiplier. They facilitate the rhythm of your operations—from project tracking to event logistics—freeing you to concentrate on the strategic work that scales your brand and accelerates growth, ensuring nothing critical slips through the cracks.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Elevate Your Marketing Impact with a Dedicated Virtual Assistant
In today's fragmented marketing landscape, the pressure to prove ROI across countless channels is immense. This is why savvy CMOs and VPs of Marketing are turning to remote Executive Assistants. Your EA moves beyond simple scheduling to become a strategic asset, compiling performance metrics for your weekly KPI reports, coordinating with creative agencies, and managing the content calendar. This frees you to focus on high-level brand architecture and market penetration strategy.
A dedicated virtual EA can reclaim over 15 hours of your week, time better spent mentoring your team or architecting your next major campaign. They absorb the operational tasks that dilute your strategic focus, allowing you to drive real growth. At Viva, we actively guide you on how to delegate effectively, ensuring your partnership with an EA amplifies your leadership and delivers a quantifiable impact from the start.
Tasks Your Marketing Virtual Assistant Can Do
Calendar Management and Scheduling
A Viva EA transforms your calendar from a time sink into a strategic asset, empowering you to concentrate on what truly moves the needle.
Coordinate Marketing Meetings
Your EA will orchestrate all marketing meetings, freeing you to focus on high-impact strategy while we handle the logistics and ensure seamless team alignment.
Prepare Marketing Presentations
Your EA transforms raw data and ideas into polished, on-brand marketing presentations, freeing you to focus on delivering a winning pitch with total confidence.
Assist with Email Campaigns
Your EA spearheads email campaigns from drafting to deployment, reclaiming your focus for strategic growth while ensuring your message connects perfectly with your audience.
Track Marketing Budgets
Your EA proactively tracks marketing budgets, clearing your plate to focus on core strategy and ensuring your resources are always fueling growth.
Organize Marketing Materials
Your EA transforms scattered marketing files into a powerful, centralized library, giving you back hours and equipping your team with immediate, on-brand assets.
Advantages of Hiring a Marketing Virtual Executive Assistant
Escape the Operational Weeds
You’re trying to map out next quarter's demand generation strategy, but you're stuck coordinating swag shipments for a trade show. These repeatable, logistics-heavy tasks splinter your focus from the high-level work that drives growth. A college-educated Viva EA steps in to own these marketing operations. With strong proactiveness and adaptability, they manage vendors and timelines seamlessly, freeing you to focus on strategic initiatives that boost pipeline and conversion rates.
Amplify Your Project Velocity
Keeping cross-functional marketing campaigns on track is a constant battle of follow-ups and status checks. A Viva EA, with proven project management acumen, becomes your partner in execution. They can align content calendars with launch dates, prepare meeting materials, and ensure every stakeholder is accountable. This transforms your role from a project manager to a strategic leader, accelerating your time-to-market and ensuring every campaign lands with maximum impact.
How to Hire the Best Virtual Executive Assistants
Pinpointing an EA with the right marketing savvy is a major hurdle, and navigating the hiring process effectively is often a complex distraction. Viva streamlines the entire experience from start to finish.
- We kick things off with a discovery call to understand your specific needs before introducing you to a curated selection of our pre-vetted talent.
- From a seamless onboarding to continuous coaching and performance management, we handle the entire EA lifecycle so you can focus on results.
- Your EA comes fully supported, as we provide all their equipment and a comprehensive benefits package, including PTO and mental health resources.
Hiring Top Executive Assistants for Marketing Made Simple
Frequently Asked Questions
A Marketing Executive Assistant is a strategic partner dedicated to orchestrating your marketing tasks, from campaign coordination to market research. This partnership empowers C-suite leaders to redirect their energy toward high-impact strategic initiatives, directly accelerating business growth and market presence.
Hiring a world-class Marketing VA through Viva can cost as little as half that of a traditional hire, without sacrificing quality or impact. This strategic investment frees up 15+ hours of your week, allowing you to redirect significant time and capital back into growing your business.
Our executive assistants tackle the crucial marketing operations and logistics that consume your time, from ordering swag to researching accounts for key meetings. With impressive marketing acumen and proactive intuition, your EA becomes a strategic partner, empowering you to focus purely on driving growth and executing your vision.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
