Hire the Best Project Management Virtual Assistant (PMVA)s
For Operations leaders, a virtual Project Manager EA is your force multiplier. They don’t just take on tasks; they facilitate project momentum and streamline team coordination. This gives you back critical time to focus on scaling operations and building for what’s next.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Streamline Operations with a Virtual Assistant for Project Management
In today's volatile landscape, operations executives face relentless pressure from supply chain complexities and compressed project timelines. This is precisely why savvy leaders are embedding virtual assistants into their project management teams. Your EA can take over critical but time-consuming tasks—like compiling daily progress reports, tracking procurement against deadlines, and managing vendor communications—freeing your project manager to focus exclusively on strategic execution and risk mitigation.
This shift unlocks immense value, often reclaiming 15+ hours of your project manager's week and directly accelerating project velocity. A Viva-trained EA acts as a true operational partner. We actively guide your leaders on mastering delegation, ensuring your assistant doesn't just follow orders but proactively streamlines workflows. This transforms your operational capacity, building a more resilient and efficient engine for growth.
Tasks Your Operations Virtual Assistant Can Do
Manage Project Schedules
Your EA will expertly manage project schedules and coordinate team efforts, liberating your energy to drive high-level strategy and accelerate key business initiatives.
Coordinate Team Meetings
Your EA masterfully coordinates all team meetings, liberating your schedule and mental energy to drive growth while ensuring seamless operational momentum for everyone.
Track Task Progress
Your EA will meticulously track every task, freeing you to focus on high-impact decisions while ensuring your projects advance smoothly and efficiently without missing a beat.
Prepare Status Reports
Your EA transforms report preparation from a time-consuming chore into a seamless workflow, delivering consistent, data-rich updates so you can lead with clarity.
Organize Project Files
Let your EA architect an intuitive project file structure, eliminating search time so you can reclaim your energy and drive your company’s most critical initiatives.
Facilitate Stakeholder Communication
An EA expertly manages stakeholder communications, liberating your time and mental energy to drive growth while keeping key partners consistently engaged and in the loop.
Advantages of Hiring a Project Manager Virtual Executive Assistant
Navigating Competing Project Timelines
You’re spearheading a critical Q3 process overhaul, but daily operational fires constantly demand your attention. An urgent IT vendor problem flares up while you’re also trying to coordinate a departmental all-hands meeting. This constant context-switching fragments your focus and puts strategic project deadlines at risk.
A college-educated Viva EA with project management acumen steps in to manage these workstreams. They can take full ownership of projects like IT vendor management and coordinate key departmental meetings, empowering you to maintain high-level oversight and drive your core initiatives forward without getting mired in execution details.
Scaling Operations Without Dropping the Ball
During rapid growth or a strategic pivot, maintaining operational rhythm is a major challenge. While you focus on onboarding new hires or re-forecasting budgets, crucial recurring tasks like monthly revenue reconciliation or pipeline-critical scheduling can get sidelined, impacting financial accuracy and sales velocity.
Our proactive and adaptable EAs ensure nothing falls through the cracks. They can manage repeatable financial admin tasks and proactively protect your calendar for revenue-driving conversations. This operational support provides the stability needed to navigate change effectively, allowing you to focus on scaling the business.
How to Hire the Best Virtual Executive Assistants
Sourcing the right Project Manager EA presents a major hurdle for Operations executives, making it difficult to navigate the hiring process effectively. Viva transforms the entire experience from search to success.
- We accelerate your search, enabling you to meet our talent pool and start delegating to your perfect EA in less than a week.
- Our all-in-one solution handles everything from recruiting and training to payroll, and we provide all necessary equipment and benefits for your EA.
- We ensure a seamless start with an effortless onboarding process, followed by continuous coaching to support your EA’s growth and integration.
Hiring Top Executive Assistants for Project Manager Made Simple
Frequently Asked Questions
A Project Manager executive assistant is a strategic partner who applies project management principles to streamline your workflow, ensuring key initiatives move forward efficiently. This unique blend of skills empowers C-suite leaders to offload complex project coordination, freeing them to concentrate on the high-impact strategic decisions that drive business growth.
Our clients find they can access talent that matches the caliber of a traditional hire for as little as half the cost. This approach allows you to bypass the high expenses of recruitment and benefits, unlocking capital to reinvest directly into your company's growth.
Our executive assistants take on complex scheduling and operational details, empowering you to drive project strategy and develop your team. Equipped with proactiveness and adaptability, they anticipate project needs and seamlessly manage shifting priorities to keep your initiatives moving forward.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
