Hire the Best Virtual Assistant Consultants
For Operations executives, a virtual executive assistant is a strategic partner who streamlines critical workflows. By facilitating essential operational processes, they free you to focus on high-impact decisions, team leadership, and driving your company's growth forward without getting bogged down in details.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Enhance Operations Efficiency With A Dedicated Virtual Assistant
Today’s operations leaders are navigating volatile supply chains and the relentless push for digital agility. This constant firefighting leaves little room for strategic oversight, which is why top executives are turning to dedicated remote EAs. They provide the leverage needed to shift focus from daily tactical execution to the high-level planning that truly moves the needle on efficiency and growth.
Your Viva EA can manage complex project timelines, streamline vendor communications, and prepare all your QBR materials. This isn't just administrative support; it's a strategic partnership that can free up over 25% of your week. We actively guide you in mastering delegation, empowering your EA to proactively optimize workflows and boost operational throughput from the start.
Tasks Your Operations Virtual Assistant Can Do
Schedule Executive Meetings
By expertly managing your calendar and meeting logistics, your EA unlocks critical time and focus, empowering you to lead with maximum impact and clarity.
Manage Email Correspondence
Your EA will master your email correspondence, surfacing only critical messages to reclaim your time and sharpen your focus on driving the business forward.
Coordinate Project Timelines
Your EA will masterfully coordinate project timelines, freeing you to focus on high-impact decisions while ensuring every initiative moves forward seamlessly and on schedule.
Prepare Operational Reports
Your EA will expertly compile and format operational reports, translating complex data into actionable insights so you can reclaim your focus for strategic growth.
Conduct Market Research
Your EA spearheads market research, compiling competitor analyses and industry trends to free your energy for strategic decision-making and core business growth.
Organize Travel Arrangements
Your EA proactively manages every travel detail, transforming complex planning into seamless journeys so you can maintain focus on your most critical objectives.
Advantages of Hiring a Consultant Virtual Executive Assistant
Eliminate Operational Friction
Operations leaders often get caught in logistical crossfire—managing vendor communications for a new software rollout or coordinating recruiting logistics for team expansion. This tactical work pulls focus from optimizing core processes, threatening metrics like cycle time and throughput. A proactive, college-educated Viva EA takes full ownership of these special projects and communications. As one Head of Operations shared, their EA “really amplifies our work in the operations department,” ensuring you can focus on strategic execution.
Unlock High-Impact Strategy
The relentless flow of administrative duties, from managing departmental all-hands agendas to tracking invoices, can erode your capacity for strategic thinking. A Viva EA, trained in business acumen, clears your plate by handling calendar management for critical events, preparing briefs for key meetings, and managing finance admin. This frees you to analyze performance data and drive the high-impact initiatives that improve your core operational KPIs.
How to Hire the Best Virtual Executive Assistants
For busy Operations executives, sourcing a high-caliber EA is a major challenge, and navigating the lengthy hiring process often pulls focus from critical work. We've redesigned the entire experience to connect you with premier talent, fast.
- We fast-track your search by presenting a curated selection of pre-vetted EAs from our talent bench, letting you meet and choose your ideal partner without the usual recruitment hassles.
- Our guided onboarding ensures a seamless transition, with a dedicated process to get your new EA up to speed and delivering results in less than a week.
- We manage all backend details, including providing your EA with the necessary equipment and benefits, so you can focus purely on delegation and growth.
Hiring Top Executive Assistants for Consultant Made Simple
Frequently Asked Questions
A Consultant Executive Assistant is a strategic partner who operates on a flexible basis to manage and execute critical business and personal tasks. This empowers C-suite leaders to offload their operational responsibilities, reclaiming valuable time to focus exclusively on driving growth and strategic initiatives.
Founders often find our EAs match the caliber of a traditional hire for about half the cost, freeing up significant capital for growth. Beyond direct savings, you reclaim over 15 hours of high-value time each week, allowing you to focus on moving your company forward.
Viva gives consultants a strategic advantage by pairing them with proactive, intuitive executive assistants who masterfully manage complex scheduling and operational details. This partnership frees you to focus exclusively on delivering exceptional client value and scaling your impact.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
