Hire the Best Virtual Assistants in Chicago
Chicago's fast pace demands your full attention, but juggling endless operational details can pull you from strategic work. A virtual executive assistant facilitates your core responsibilities, freeing you to focus on growth and giving you back critical hours each week.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Why Chicago Executives Need Reliable EAs
Chicago's economy is a powerhouse, boasting a GDP of nearly $833 billion and a diverse industrial landscape. While rooted in finance and manufacturing, the city has become a major hub for technology and innovation. High-growth sectors like fintech, life sciences, and data analytics are thriving, supported by a vibrant ecosystem of nearly 100 business accelerators. This dynamic environment fuels intense competition and rapid scaling, placing immense pressure on the leaders at the helm of these fast-moving companies.
In such a fast-paced setting, executives are constantly juggling fundraising, product development, and strategic growth. Administrative and operational tasks can quickly become a significant bottleneck, diverting focus from the high-impact work that truly drives a company forward. This is where flexible, cost-efficient executive support becomes a critical lever for growth, helping leaders reclaim their time, prevent burnout, and maintain momentum without adding significant overhead. Explore Viva’s EA solutions.
The Viva Advantage
Viva eliminates the lengthy search for top-tier support. Instead of spending weeks vetting candidates, you can connect with a high-performing, pre-vetted executive assistant in under 24 hours. We handle the entire hiring process, from recruitment to training, so you can bypass the administrative burden and immediately start delegating to a world-class EA.
Typical Tasks a Virtual Assistant in Chicago Can Do
Market Research and Competitor Analysis
Your EA tackles deep-dive market research and competitor analysis, freeing your focus for high-level strategy and giving you the edge to outmaneuver competitors.
Partnership and Networking Coordination
Your EA will champion your networking strategy, managing connections and follow-ups to free your energy for the high-stakes conversations that accelerate your company’s growth.
Financial and Performance Reporting
Your EA streamlines financial and performance reporting, delivering clear, actionable insights so you can reclaim your energy for high-impact strategic decisions and leadership.
Talent Acquisition and Onboarding Support
Your EA accelerates the hiring pipeline and crafts a seamless onboarding experience, freeing you to focus on finding the right fit and welcoming them aboard.
Product Launch and Event Planning
Your EA orchestrates flawless product launches and events, liberating your focus for high-impact strategy while we manage the complex details for you.
Project Management and Workflow Optimization
Your EA will masterfully coordinate projects and refine your workflow, reclaiming your valuable time and mental energy for strategic leadership and company growth.
Why Use Viva's Remote Virtual Assistant in Chicago?
Finding a top-tier executive assistant in a competitive market like Chicago presents significant hurdles. You're not just navigating a high cost-of-living and a fierce talent pool, but also the logistical burdens of sourcing, training, and daily commutes. These factors can drain resources and delay critical support.
Viva cuts through the complexity. We source college-educated talent from a diverse pool, hiring only the top 0.2% of applicants who possess the essential, hard-to-teach skills of proactiveness, intuition, and adaptability. Every assistant completes a rigorous 4-week business bootcamp, arriving fully trained and ready to make an immediate impact—eliminating commute issues and onboarding delays while delivering world-class support.
Benefits Of Hiring Virtual Assistants in Chicago
Reclaim Your Strategic Focus
Imagine your week is consumed by resolving scheduling conflicts and coordinating with IT vendors for your new Chicago office instead of prepping for a crucial investor pitch. A Viva executive assistant takes full ownership of these operational projects, freeing you to concentrate on high-stakes goals. By proactively managing your calendar and vendor communications, they ensure you can focus on what truly moves the needle for your company.
Gain a Proactive, Personalized Partner
A great EA doesn’t just follow orders; they anticipate your needs. When they notice you're overwhelmed, they intuitively adjust your schedule to create essential downtime. Viva EAs quickly learn your preferences and become true thought partners, proactively suggesting ways to streamline your day. This personalized support means you have a partner dedicated to enhancing your productivity and well-being.
Hiring Top Executive Assistants for Chicago Made Simple
Frequently Asked Questions
While hiring in a competitive market like Chicago can be challenging, Viva streamlines the entire process by matching you with a world-class, remote executive assistant in under 24 hours. We guide you through a simple process of defining your needs and meeting top candidates, allowing you to start delegating and seeing results in less than one week.
Hiring an executive assistant in Chicago comes with a wide range of price points, as costs vary substantially between local agencies and individual freelancers. For a clear and predictable investment, Viva’s full-time monthly support starts at $3,999, empowering you with a dedicated partner to drive your business forward.
Pinpoint which tasks to offload using a simple framework—focusing on repeatability and risk—and then empower your EA by defining the 'done' state, not micromanaging the process. Viva helps you master this by providing our four-factor delegation framework and a high-caliber EA, so you can confidently free up your focus for the work only you can do.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
