Hire the Best Virtual Assistants in US
Juggling high-stakes priorities means some things inevitably slip. A virtual executive assistant facilitates your most critical workflows, from calendar management to special projects, ensuring you can focus your energy on strategic growth and high-impact decisions without dropping the ball.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Why US Executives Need Reliable EAs
The US economic landscape presents a complex picture for its most dynamic sectors. While traditional industries like healthcare and real estate dominate revenue charts, fast-moving tech and venture-backed companies operate under intense pressure. Navigating recent headwinds, including high policy uncertainty and inflation, demands an unwavering focus on core growth drivers. For founders and their leadership teams, this means every moment spent away from product, customers, or strategy is a critical loss of momentum.
This high-stakes environment amplifies the operational strain on executives. The challenges are constant, from managing complex fundraising cycles and board communications to coordinating globally distributed teams. To sustain rapid growth without succumbing to burnout, leaders increasingly need flexible, cost-efficient support. An effective EA partnership clears away these operational hurdles, allowing executives to dedicate their energy to innovation and scaling the business. Explore Viva’s EA solutions.
The Viva Advantage
Viva eliminates the friction of traditional hiring. Instead of spending months searching for the right fit, you can connect with a world-class remote EA from our pre-vetted talent pool in under 24 hours. We handle the intensive screening and training, letting you bypass the lengthy recruitment cycle and start delegating to a top-tier partner immediately.
Typical Tasks a Virtual Assistant in US Can Do
Competitive Market Analysis
Your EA can spearhead competitive market analysis, transforming raw data into actionable insights that sharpen your strategy and reclaim your focus for high-impact decisions.
Partnership and Network Expansion
Your EA proactively expands your network and partnership pipeline, liberating your time and energy to drive growth while we perfect your daily workflow.
KPI and Performance Analytics
An EA transforms your performance analytics and KPI tracking into actionable insights, sharpening your focus and amplifying your capacity for strategic, needle-moving work.
Strategic Communication and Messaging
Your EA masters your voice to handle key communications, freeing your focus for high-impact decisions and amplifying your strategic message across the board.
Talent Acquisition and Onboarding Coordination
A Viva EA manages the entire hiring and onboarding process, reclaiming your valuable time and creating an exceptional, organized experience for every new team member.
Product Launch Planning and Execution
Your EA orchestrates every detail of your product launch, from planning to execution, freeing you to focus on high-level strategy and innovation.
Why Use Viva's Remote Virtual Assistant in US?
Hiring a top-performing executive assistant in the US presents a unique set of hurdles. The high cost of living in major hubs shrinks the accessible talent pool, making sourcing a significant challenge. On top of that, you have to factor in lengthy commutes that impact satisfaction and the substantial time investment required for training. Finding someone with the right blend of skills and drive can feel like a full-time job in itself.
Viva tackles these challenges head-on. We expand the talent pool by sourcing college-educated professionals with relevant experience from Latin America, hiring only the top 0.2% of applicants. Our screening process vets for the three most critical skills: proactiveness, intuition, and adaptability. Every EA then completes a rigorous 4-week business bootcamp, arriving fully trained and ready to eliminate commute issues and make an immediate impact.
Benefits Of Hiring Virtual Assistants in US
Reclaim Your Strategic Focus
Stop letting calendar conflicts and vendor emails derail your big-picture goals. A proactive Viva executive assistant takes ownership of day-to-day operations, from managing your inbox to coordinating projects, often without needing constant direction. This frees your mental bandwidth, allowing you to concentrate on the needle-moving work that only you can do, just as our clients do to move their companies forward.
Achieve Sustainable Work-Life Balance
Running on empty is not a strategy. An intuitive Viva EA acts as a crucial partner in protecting your time and energy. They learn your rhythms, anticipate when you’re overwhelmed, and proactively adjust your schedule to create essential downtime. By taking on administrative burdens, they help lower your stress and restore composure, ensuring you can lead with clarity and avoid burnout.
Hiring Top Executive Assistants for US Made Simple
Frequently Asked Questions
Hiring a world-class EA begins with a brief consultation to pinpoint your exact needs, followed by an introduction to our rigorously vetted executive assistants. Once you’ve met your match, you can start delegating in less than a week while we manage all the recruiting, training, and HR details for you.
Hiring an executive assistant in the US comes with a wide range of costs, particularly when sourcing locally. Viva streamlines your investment with our full-time monthly support beginning at $3,999, providing a clear path to boosting your productivity.
Delegate effectively by applying a framework to pinpoint repeatable, low-risk tasks, then empower your EA by defining the outcome and trusting them with the execution. Viva guides this entire process, offering a clear framework for what to delegate and matching you with a trained EA who can immediately start taking on those tasks.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
