Hire the Best Virtual Operations Assistants
Operations leaders thrive when they can focus on the big picture. A virtual executive assistant acts as a force multiplier, streamlining your operational rhythm and freeing you to concentrate on strategic decisions, team leadership, and the core problems only you can solve.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Elevate Operational Efficiency with a Strategic Virtual Assistant Partnership
In today's volatile landscape, operations leaders are navigating complex supply chains and relentless pressure for process optimization. To gain a competitive edge, top executives are integrating Virtual Executive Assistants into their core strategy. This move extends far beyond administrative support; it’s about embedding a strategic partner who can actively streamline your workflows and amplify your focus on high-stakes initiatives.
Your VEA can immediately take ownership of critical tasks like preparing dashboards for S&OP meetings, managing vendor communications, and tracking project milestones, reclaiming up to 15 hours of your week. This is time you can reinvest into strategic planning and team leadership. At Viva, we ensure this partnership thrives by guiding you on how to delegate with precision, maximizing your operational impact from day one.
Tasks Your Operations Virtual Assistant Can Do
Schedule Executive Meetings
Your Viva EA masterfully coordinates all your meetings, freeing you to focus on high-impact decisions while we streamline your workflow and protect your time.
Manage Email Correspondence
Your EA will expertly manage your inbox, filtering out noise and prioritizing key messages to reclaim your focus for high-impact strategic work.
Coordinate Travel Arrangements
Your EA expertly navigates all travel logistics, freeing your mental bandwidth so you can arrive prepared, focused, and ready to drive your business forward.
Prepare Operational Reports
Your EA streamlines report preparation, delivering concise operational summaries that empower you to make faster, data-driven decisions and reclaim your strategic focus.
Maintain Document Archives
Your EA builds and maintains an impeccable document archive, ensuring you can retrieve any file instantly and reclaim valuable time for your most impactful work.
Organize Team Agendas
Your Viva EA orchestrates team agendas, reclaiming your time for strategic leadership and ensuring every meeting drives momentum and boosts team-wide effectiveness.
Advantages of Hiring a Operations Virtual Executive Assistant
Navigating Constant Change and Shifting Priorities
In a fast-paced startup, priorities pivot instantly. A new funding round or product launch can create scheduling conflicts and communication breakdowns that risk derailing key projects. A proactive Viva EA acts as your operational co-pilot. Our college-educated assistants are trained to anticipate these shifts, untangle complex calendars, and streamline communications to ensure your day runs smoothly. They don't just manage tasks; they manage outcomes, ensuring critical path items stay on track and your team maintains momentum.
Escaping the Administrative Whirlwind
Your time is best spent on strategic initiatives like process optimization and team development, not on reconciling invoices or managing vendor logistics. These repeatable tasks create significant administrative overhead, pulling you away from high-impact work. A Viva EA, skilled in business acumen from our intensive training, takes complete ownership of these operational workflows. From managing billing to coordinating with IT vendors, they free you up to focus on scaling the business, amplifying your department's output and impact.
How to Hire the Best Virtual Executive Assistants
Pinpointing the right executive assistant for your operations team is a significant challenge, and navigating the hiring maze effectively can feel like a full-time job in itself. Viva streamlines the entire experience, connecting you with premier talent fast.
- We eliminate recruitment hassles by providing a bench of pre-vetted, high-performing EAs, allowing you to meet your perfect match and start delegating in less than a week.
- Your new EA arrives fully prepared after a 4-week intensive business bootcamp, ensuring they can make an immediate impact with an effortless onboarding process.
- We manage all employment logistics—including payroll, benefits, performance management, and even provide all necessary equipment—so you can focus purely on delegation.
Hiring Top Executive Assistants for Operations Made Simple
Frequently Asked Questions
An Operations executive assistant is a strategic partner who facilitates the crucial, day-to-day tasks that keep your business moving forward. This empowers C-suite executives to reclaim their focus and invest their energy into high-value activities like company growth, product innovation, and long-term strategy.
Hiring a Viva Operations VA can significantly reduce your operational spend, with clients noting they access top talent for as little as half the burn of a traditional hire. Because we handle all recruiting, training, payroll, and benefits, you bypass the typical overhead costs and can immediately reinvest those savings into your core business.
Our proactive executive assistants streamline your operations by taking full ownership of daily tasks and complex projects. This frees you to focus your energy on the high-impact, strategic work that will scale your company.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
