Hire the Best Virtual Recruiting Assistants
A virtual executive assistant empowers HR leaders to accelerate growth. By facilitating key recruiting workflows and managing complex scheduling, they free you to focus on strategic hiring and team development. This partnership unlocks your ability to build a winning team, faster.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Elevate HR Efficiency with a Dedicated Virtual Assistant Ally
The modern HR landscape demands strategic focus, yet executives are often mired in administrative tasks. From managing a high-volume talent pipeline to ensuring a stellar candidate experience, the operational strain is immense. This is why top leaders are turning to remote Executive Assistants. Your dedicated Viva assistant can immediately take charge of critical recruiting logistics—coordinating complex interview loops, managing your applicant tracking system (ATS), and conducting initial resume screenings, freeing you for high-impact strategic work.
This partnership directly translates to quantifiable results, slashing time-to-hire and boosting your team's output. A Viva EA is a force multiplier, and we amplify their impact by coaching you on powerful delegation techniques from day one. By integrating seamlessly into your workflow, your assistant handles the administrative weight, empowering you to drive the human-centric initiatives that define your company's culture and success.
Tasks Your Human Resources Virtual Assistant Can Do
Scheduling Candidate Interviews
Your EA will masterfully coordinate all candidate interviews, freeing you to focus on finding the right talent instead of juggling calendars and logistics.
Coordinating Interview Panels
Your EA takes full ownership of coordinating interview panels, clearing your calendar and mind to concentrate solely on evaluating high-caliber candidates.
Updating Applicant Tracking System
Your EA owns the Applicant Tracking System, transforming your hiring workflow and liberating your time to focus on connecting with the best possible candidates.
Preparing Offer Letters
Your EA will accelerate the hiring process by expertly preparing and managing offer letters, allowing you to focus on the strategic side of team growth.
Managing Recruitment Calendar
Your EA will orchestrate your entire recruitment calendar, freeing you to focus on finding the right talent instead of juggling interview schedules and logistics.
Screening Candidate Resumes
An expert EA handles the initial resume review, fast-tracking the best candidates to you and reclaiming your valuable time for high-impact leadership tasks.
Advantages of Hiring a Recruiting Virtual Executive Assistant
Accelerate Your Time-to-Hire
Top candidates are off the market in days, but your calendar is swamped with coordinating interviews across multiple hiring managers. Every delay in scheduling risks losing your best prospects. A proactive Viva EA transforms your recruiting engine by taking full ownership of candidate logistics. As one Head of Talent found, our EAs excel at managing core logistics and recruiting. They’ll navigate complex calendars and keep your ATS updated, directly shortening your hiring cycle and securing top-tier talent faster.
Craft a Flawless Onboarding Experience
The administrative work between an offer acceptance and day one can be overwhelming. Coordinating background checks, IT equipment, and orientation schedules often creates a disjointed experience for new hires. Our college-educated EAs step in as a dedicated project manager for onboarding. They streamline the entire pre-boarding process, ensuring every new team member feels welcomed and prepared from the start. This meticulous attention to detail boosts early engagement and sets a positive tone for long-term retention.
How to Hire the Best Virtual Executive Assistants
For executives in Human Resources, hiring the right EA presents a distinct challenge, and navigating the process effectively is difficult. Viva streamlines the entire experience.
- Accelerated Matching: Bypass months of frustrating searches. We connect you with a perfectly matched EA in under 24 hours, a timeline praised by People leaders who previously struggled with in-house hiring.
- Holistic Management: We handle the complete talent lifecycle, from recruiting and intensive training to performance management and ongoing coaching, allowing you to focus entirely on delegation.
- Fully Equipped Talent: Your EA is set up for success from day one, as Viva provides all equipment, benefits, and continuous professional development, ensuring they are a proactive, trusted partner.
Hiring Top Executive Assistants for Recruiting Made Simple
Frequently Asked Questions
A Recruiting Executive Assistant is a strategic partner dedicated to facilitating your entire hiring pipeline, from sourcing to scheduling. This frees you to concentrate on high-impact activities like interviewing top-tier talent and making the final hiring decisions to scale your team faster.
While specific pricing depends on your needs, founders find our EAs deliver the caliber of a top traditional hire at a fraction of the cost. Partnering with a Viva EA frees up over 15 hours of your week, allowing you to focus on the high-impact work that drives growth.
Our executive assistants leverage their proactiveness and intuition to take ownership of your recruiting process, from core logistics to candidate communications. This frees you to focus on making the right hiring decisions and building your team, confident that a reliable partner is driving the process forward.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
