Hire the Best Virtual Talent Assistants
For HR leaders, a virtual executive assistant is a strategic force multiplier. They orchestrate critical workflows—from recruiting logistics to team communications—freeing you to focus entirely on high-impact leadership and building a world-class culture.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Elevate HR Efficiency with a Skilled Virtual Assistant Partner
In today's demanding landscape, HR leaders are navigating everything from high-volume recruiting to fostering engagement in a hybrid world. This is precisely why more executives are turning to remote EAs to reclaim their strategic focus. A dedicated assistant can immediately take charge of your calendar, manage candidate pipelines, coordinate multi-stage interviews, and prepare onboarding materials, freeing you to concentrate on high-impact initiatives like talent strategy and retention.
This partnership directly boosts your team's efficiency, with leaders often reclaiming 15+ hours weekly. Your Viva EA proactively streamlines your core HR functions, from filtering your applicant tracking system to managing benefits enrollment communications. We empower this synergy by guiding you on how to delegate effectively, ensuring you leverage your assistant to drive meaningful results and elevate your role from operational manager to strategic leader.
Tasks Your Human Resources Virtual Assistant Can Do
Schedule Candidate Interviews
Your EA orchestrates the entire candidate interview process, reclaiming your time and energy to focus on strategic hiring decisions instead of logistical headaches.
Coordinate Onboarding Processes
Your EA streamlines new hire onboarding, handling all logistics so you can focus on integrating talent and driving your vision forward from day one.
Manage Talent Databases
An EA transforms your talent database into a strategic asset, accelerating your hiring pipeline and freeing you to invest your energy in building key relationships.
Prepare Recruitment Reports
Your EA will distill complex recruitment data into concise, actionable reports, empowering you to make strategic hiring decisions with speed and clarity.
Draft Job Descriptions
Your EA will spearhead drafting job descriptions, liberating your schedule so you can concentrate on strategic hiring decisions and scaling your team effectively.
Arrange Training Sessions
Your EA will masterfully coordinate every detail of your training sessions, empowering you to focus on cultivating talent rather than managing calendars.
Advantages of Hiring a Talent Virtual Executive Assistant
Overcoming the Recruiting Bottleneck
Top HR leaders are constantly bogged down by the administrative friction of hiring—endless interview scheduling, coordinating with hiring managers, and tracking candidate pipelines. This operational overhead directly impacts crucial metrics like time-to-hire. A college-educated Viva EA takes full ownership of these logistics. As Jordan Wight, Head of Talent, found, his EA’s support with core logistics and recruiting was a huge help to the team. This allows you to focus on sourcing high-caliber talent and improving the candidate experience, directly shortening your hiring cycle.
Balancing Strategic Initiatives with Daily Operations
You need to launch a new performance management system, but you’re also responsible for running departmental all-hands and supporting other leaders. When operational duties consume your calendar, high-impact strategic projects stall. A proactive Viva EA serves as your operational partner. Teryle Aguilar, SVP of People, found her EA excelled at owning key meetings essential for driving cross-functional success. By delegating project coordination and meeting management, you reclaim the bandwidth to drive the people-initiatives that boost engagement and retention.
How to Hire the Best Virtual Executive Assistants
For HR leaders, finding a high-caliber executive assistant can be a frustrating cycle of lengthy searches and mismatched hires. Viva transforms this challenge into a seamless, strategic advantage.
- We provide a rapid, three-step process—from initial call to delegation—that connects you with your ideal EA in as little as 24 hours.
- We manage all EA-related HR, including payroll, benefits, PTO, and equipment, so you can focus purely on delegation and impact.
- Your new EA arrives fully trained through our intensive business bootcamp and benefits from our effortless onboarding process, ensuring they integrate quickly and make an immediate impact.
Hiring Top Executive Assistants for Talent Made Simple
Frequently Asked Questions
A Talent executive assistant is a strategic partner who expertly manages your critical operational tasks, clearing your path to focus on high-impact leadership. By seamlessly coordinating schedules, communications, and projects, they unlock significant time savings and amplify your strategic capacity.
Our clients discover that a Viva EA matches the caliber of a top traditional hire at a fraction of the cost, unlocking significant savings without compromising on quality. We also handle all the complexities of HR—from recruiting and training to payroll and benefits—so you avoid hidden costs and can focus your resources on scaling your business.
A Viva executive assistant empowers your talent leaders to focus on strategic initiatives and team development by absorbing the operational churn. We deliver a world-class, fully-managed partner to your team in under 24 hours, letting you bypass the hiring grind and get right to building your company.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
