How an executive assistant supports the CTO’s daily tasks

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What does an Executive Assistant for the CTO do?

An executive assistant plays a crucial role in supporting the CTO by facilitating seamless execution of tasks. An EA manages their calendar, plans travel and coordinates meetings. They also assist in coordinating technical leadership efforts, streamlining team building and management processes, and ensuring efficient communication among stakeholders. An EA aids in organizing and prioritizing tasks related to product development strategy, allowing the CTO to focus on core responsibilities.

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Team Meetings

How can an EA help?
They can schedule sprint planning or roadmap planning sessions and even coordinate cross-functional team meetings. They can also prepare meeting agendas and keep track of action items.

Recruitment and onboarding

How can an EA help?
Schedule interviews and coordinate technical assessments for candidates. They can manage onboarding logistics with new hires or manage communication with HR.

Vendor Management

How can an EA help?
They can handle administrative tasks related to vendor contracts. From researching potential tech tools to scheduling demos and compiling features to compare tools. 

Professional Development

How can an EA help?
Track and report on team members’ skill development. Identify relevant conferences and workshops as well as schedule attendance and travel arrangements if needed.

Internal Communication

How can an EA help?
They can manage and streamline communication channels within the engineering team. They can also assist in disseminating important announcements or updates.

Team Engagement

How can an EA help?
Scheduling team meetings and one-on-ones, helping with the onboarding of new team members, providing them with necessary resources, and organizing team-building activities.

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Our EAs arehandpicked, trained and ready to hire

Top 1% of Talent

We vet 100+ applicants weekly through multiple interviews, tests, and references

For Start-Ups & Scale-Ups

4-week training before placement to ensure our EAs thrive in your fast-paced environment

50% Cost Savings

Get an EA that’s the same or better than in-house talent at an affordable price point

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Hear directly from our VC-backed customers

Francesca, who supports Bao (my Co-Founder) and myself does a pretty exceptional job at all things we need. That is a combination of admin items like calendaring and coordinating travel as well as softer strategy-related stuff, like decisions around officing or putting on major events. We trust her with highly sensitive information both for the company and personally. We were able to see value instantly from binging in a Viva EA.

Jason Fudin

CEO

I was looking for someone that could be a multi-player, that extends beyond an EA. Even though I hired Maria as an EA and I call her my EA, she’s become much more than that. She became my partner in crime in ensuring I didn’t miss anything and really making me and the company succeed.

Karen Sage

CMO

My Viva EA has done much more than I imagined and expected. For example, she went through some of my old Slack conversations from before she even started supporting me and proactively found things she could take off my plate. She really goes out of her way to help. Her work is not only high volume, but also high quality. She’s also a happy person that brings positive energy to the team.

Marion Schleifer

Head of Operations

My experience with Viva has been fantastic. My EA is intelligent, driven, responsive and while native to and living in Central America, speaks and writes very fluent English. We use her just as we would an in-country EA.
Cory Costley

Chief Product Officer

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