Executive Assistant for CEOs | High-Quality & Proactive

Find the best Executive Assistants for CEOs

Behind every successful executive, there's a powerful EA
organizing their chaos. Viva vets, pre hires and trains Executive
Assistants for CEOs so you don't have to.

Helping 100+ executives at fast-growing companies get things done faster

What does an Executive Assistant do for the CEO?

An Executive Assistant for the CEO does more than just calendar management. They’re your go-to person to ensure your startup runs like a well-oiled machine. Whether it’s handling events for team engagement, providing support during meetings to maximize productivity, or diving into process improvements for operational efficiency, they’ve got it covered. With them taking care of the daily details, a CEO can stay laser-focused on making strategic decisions that will drive the company forward.

Experience the relief of a reduced workload

Prepping your days in advance

How can an EA help?
An EA will proactively check your calendar, and make or suggest modifications before you even ask (based on your preferences). They will also help you prep before each meeting.

Travel Planning

How can an EA help?
Handle all reservations and deal with any last-minute changes. Reschedule meetings that conflict with your travel plans, and identify customers you can meet with during your travel.

Board Meetings

How can an EA help?
Schedule and coordinate board meetings and travel arrangements. Prepare and distribute meeting agendas and documents, assist in gathering data and reports for the meeting.

Event Planning

How can an EA help?
They can help coordinate customer or prospect dinners or socials, book the restaurant/bar, and track invitations and RSVPs. They will ensure all event materials and presentations are ready.

Investor Relations

How can an EA help?
They can filter and schedule meetings with potential investors. Prepare briefing documents and presentations and coordinate follow-up communication and information requests.

Team Engagement

How can an EA help?
Plan team-building activities and events to ensure all your employees connect. They can coordinate employee recognition programs and assist in creating a positive workplace culture.

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Viva Executive Assistants | Remote EAs

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Viva Executive Assistants | Remote EAs

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Our EAs are handpicked, trained and ready to hire

Top 1% of Talent

We vet 500+ applicants weekly through multiple interviews, tests, and references

For Start-Ups & Scale-Ups

4-week training before placement to ensure our EAs thrive in your fast-paced environment

50% Cost Savings

Get an EA that’s the same or better than in-house talent at an affordable price point

Our EAs are handpicked, trained and ready to hire

Top 1% of Talent

We vet 500+ applicants weekly through multiple interviews, tests, and references

For Start-Ups & Scale-Ups

4-week training before placement to ensure our EAs thrive in your fast-paced environment

50% Cost Savings

Get an EA that’s the same or better than in-house talent at an affordable price point

A remote team you can fully trust​

Confidentiality
All our Executive Assistants follow strict confidentiality agreements and protocols
Security
Trained to adhere to the best practices in data privacy and compliance requirements
Experience
Proven track record partnering with dozens of SOC II Type 2 software companies

Hear directly from our VC-backed customers

Francesca, who supports Bao (my Co-Founder) and myself does a pretty exceptional job at all things we need. That is a combination of admin items like calendaring and coordinating travel as well as softer strategy-related stuff, like decisions around officing or putting on major events. We trust her with highly sensitive information both for the company and personally. We were able to see value instantly from binging in a Viva EA.

Jason Fudin

CEO

I was looking for someone that could be a multi-player, that extends beyond an EA. Even though I hired Maria as an EA and I call her my EA, she’s become much more than that. She became my partner in crime in ensuring I didn’t miss anything and really making me and the company succeed.

Karen Sage

CMO

My Viva EA has done much more than I imagined and expected. For example, she went through some of my old Slack conversations from before she even started supporting me and proactively found things she could take off my plate. She really goes out of her way to help. Her work is not only high volume, but also high quality. She’s also a happy person that brings positive energy to the team.

Marion Schleifer

Head of Operations

My experience with Viva has been fantastic. My EA is intelligent, driven, responsive and while native to and living in Central America, speaks and writes very fluent English. We use her just as we would an in-country EA.
Cory Costley

Chief Product Officer

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