For the C-suite
Executive support for the C-suite.
A dedicated, vetted executive assistant for CEOs, COOs, CFOs, CTOs, CMOs, chief product, people and design officers, and chiefs of staff. Matched in 24 hours, fully managed, on US business hours.
“Sometimes it is hard to remember she is not in the same building.”
The problem
What happens without dedicated support?
At the top, time is the one thing you can’t get back, and it slips away fastest. With no one supporting you, the calendar becomes a negotiation and the inbox becomes a backlog. Board prep takes over the weekend, and the person paid to set direction spends the day on logistics anyone could handle.
The role
What does an executive assistant for a C-suite leader do?
A C-suite assistant handles the calendar, inbox, travel, and board and investor prep, plus the day-to-day that pulls a leader off strategy. Your Viva EA works with one executive, comes from the top 1% we hire, and is fully managed by us. You get the time back without the cost of hiring in-house.
By C-suite title
Executive assistants for every C-suite role
A dedicated page per C-level role, tuned to what each leader owns.
Chief Executive Officer
Calendar, board and the logistics of running the company.
See pageChief Operating Officer
Keep the operating cadence moving end to end.
See pageChief Financial Officer
Board materials, expenses and the close, airtight.
See pageChief Technology Officer
Protect deep work and run the technical cadence.
See pageChief Marketing Officer
Agency, event and campaign logistics handled.
See pageChief Product Officer
Roadmap reviews and cross-functional scheduling handled.
See pageChief People Officer
Interview loops, all-hands and the people-team cadence.
See pageChief Design Officer
Design reviews and cross-functional scheduling handled.
See pageChief of Staff
Board prep, special projects and the exec office.
See pageIn depth
What a Viva EA runs across the C-suite
The seat touches everything, so the support has to as well. Here is what a dedicated EA owns for a C-suite leader.
- Board decks and pre-reads, sent days early
- Data rooms and investor updates kept current
- Scheduling and minutes, action items tracked
- Your week prioritized around what matters
- Requests screened, and declined on your behalf
- Focus time and time zones protected
- Triaged daily, only what needs you reaches you
- Replies drafted in your voice, ready to send
- VIP threads flagged, follow-ups chased
- Complex multi-leg travel, kept live
- Dinners, offsites and conferences handled
- Expenses captured and filed
- Leadership meeting cadence and follow-ups
- Cross-functional coordination across reports
- Light project and initiative tracking
- The personal logistics that steal your time
- Appointments, reservations, household
- Discreet, under a confidentiality agreement
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before they are matched to a single leader.
In practice
A week with your Viva EA
The point is not tasks. It is that the week runs itself around your priorities.
Before Monday
Your week reviewed, conflicts resolved, prep gathered.
Monday morning
Board and leadership prep already in your inbox.
Every day
Inbox triaged, requests screened, follow-ups chased.
Friday
Next week teed up, loose ends closed, expenses filed.
Common question
Executive assistant vs Chief of Staff
Different roles, and many leaders eventually have both. Most start with the EA, because it buys back the hours everything else depends on.
Runs the day
- Calendar, inbox and gatekeeping
- Board and investor prep, logistics
- Travel, events and expenses
- Follow-ups and meeting cadence
Runs the plan
- Cross-functional projects and initiatives
- Operating rhythm and planning cycles
- Strategy, analysis and decision prep
- Often supported by an EA of their own
See how we support a Chief of Staff when you are ready for both.
Get started
Ready to get your time back?
Tell us about your role and meet two vetted EAs within 24 hours, no commitment.
Viva Match
Great executive support starts with the right candidate.
A four-step process built around fit, not throughput. We’ve matched 300+ executives. Re-match rate inside 30 days: under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
2 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a one-time onboarding fee. Every plan includes a dedicated EA and a Customer Success Manager.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat program fee, around half the $120k to $140k fully-loaded cost of an in-house EA. No recruiting markups, no payroll, no management overhead.
Dedicated and US-aligned, not pooled offshore
One EA who learns your world, fluent in English and working your hours from Pacific to Eastern. Not a rotating offshore pool.
Continuity you can count on
Our EAs average more than two years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep support from going dark. Gross retention runs 92%.
Proof
Leaders who chose Viva
Real words from the executives our EAs support, across engineering, marketing, operations and the C-suite.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her.”
FAQ
Frequently asked questions
Which C-suite roles do you support?+
CEOs, COOs, CFOs, CTOs, CMOs, chief product, people and design officers, and chiefs of staff. You tell us who needs support and we match a dedicated EA to each leader.
How fast can a C-suite executive get an EA?+
Most receive two or three vetted profiles within 24 hours and their EA starts within days.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Is an executive assistant the same as a chief of staff?+
No. An executive assistant owns execution and logistics: calendar, inbox, travel and board prep. A chief of staff owns strategy and cross-functional projects. Many leaders have both, and most start with the EA.
Are Viva EAs senior enough for C-suite executives?+
Yes. We hire the top 1% of applicants and train them for four weeks before they reach you. Our EAs support founders and public-company executives and average more than two years with their leader.
How do you handle confidentiality and board-level information?+
Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes.
How much does an executive assistant for a C-suite leader cost?+
One flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with a dedicated Customer Success Manager included.
Keep exploring
Explore more of Viva
The managed EA service
Vetting, training, oversight and backfill, handled.
Executive assistants for VPs and directors
Support built for VP-level operators.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.