For the VP of Product
Keep the roadmap moving between sprints.
A dedicated EA who holds sprint and roadmap rituals in Jira or Linear, and keeps PRD reviews and launch checklists on schedule. Matched in 24 hours, fully managed.
“She represents me well and holds the high bar I have even for myself.”
The problem
The VP of Product becomes the bottleneck.
A VP of Product lives inside the ship cycle. With no support, PRD reviews slip past sprint boundaries and launch tasks scatter. The roadmap only moves when you push it yourself.
The role
What does an executive assistant for a VP of Product do?
An executive assistant for a VP of Product keeps the ship cycle’s rituals running: sprint and roadmap reviews in step with Jira or Linear, PRD reviews scheduled inside the sprint, launch checklists tracked, and research sessions on the calendar. Your Viva EA is dedicated, top 1%, and fully managed. Handing off for the first time? Start with how to delegate to an executive assistant.
In depth
What a Viva EA runs for a VP of Product
A VP of Product’s EA keeps the ship cycle on schedule. Here is what they take over.
- Sprint reviews and roadmap check-ins booked at sprint boundaries
- Decisions logged with owners, roadmap current in Jira or Linear
- Metrics pulled from your analytics tools before each review
- Backlog grooming slots protected on team calendars
- Review slots found inside the sprint, not after it
- Docs circulated with deadlines, comments chased to decision
- Engineering and design counterparts confirmed for each session
- Follow-up reviews booked whenever specs change
- Launch checklists tracked across product, marketing and support
- Go/no-go meetings scheduled with the right people
- Release notes drafted from your bullets and shipped on time
- Participant recruiting and scheduling handled
- Incentives and consent paperwork processed
- Readouts booked while decisions are still open
- Week built around sprint boundaries
- Requests screened and declined in your voice
- Inbox triaged, cross-team threads chased
- PM interview loops scheduled without stalling sprints
- Offsites and customer visits booked and kept live
- Expenses captured and filed weekly
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before a match. Here is how we vet and train EAs, step by step.
In practice
A week with your Viva EA
The cadence your EA holds so every sprint starts prepped and every launch lands.
Before Monday
Sprint reviews confirmed and PRD reading deadlines set for the week.
Monday morning
The launch checklist status and this week’s review slate in your inbox.
Every day
Inbox triaged. Spec comments chased and research sessions kept moving.
Friday
Release notes out, roadmap updated in Jira or Linear, next sprint’s rituals booked.
Common question
Executive assistant or product ops first?
Product ops builds the system. An EA buys back your hours. Teams that cannot fund both usually start with the EA, because it pays off in the first sprint.
Runs your week
- Sprint rituals and PRD review scheduling
- Launch checklists and release notes
- Inbox, travel and expenses
- Research session logistics
Runs the system
- Tooling strategy and process design
- Roadmap frameworks and metrics
- Experiment and insight infrastructure
- Usually a full-time senior hire
Weighing a chief of staff instead? Read the EA vs Chief of Staff guide, or see how we support one.
Get started
Ready to get your time back?
Tell us how your team ships and meet two vetted EAs within 24 hours, no commitment.
Viva Match
Great executive support starts with the right candidate.
A four-step process built around fit, not throughput. We’ve matched 300+ executives. Re-match rate inside 30 days: under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
2 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
One flat monthly fee, around half what a US-based in-house hire costs fully loaded, with a one-time onboarding fee and no recruiting markups. A dedicated EA and a Customer Success Manager come with every plan. Compare scenarios in the executive assistant cost calculator.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat fee, about half the $120k to $140k an in-house EA costs all-in, and none of the payroll or management load. Compare Viva vs an in-house EA line by line.
Dedicated and US-aligned, not pooled offshore
One EA who learns your world, fluent in English and working your hours from Pacific to Eastern. Not a rotating offshore pool.
Continuity you can count on
Our EAs average more than two years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep support from going dark. Gross retention runs 92%.
Proof
Leaders who chose Viva
What the operators our EAs support say, from engineering to business ops.
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
FAQ
Frequently asked questions
Can a Viva EA work inside Jira or Linear?+
Yes. Keeping the roadmap current, attaching review decisions to tickets and pulling status ahead of your check-ins are routine EA work. They learn your workspace conventions in the first week.
Can an EA schedule PRD reviews?+
That is one of the most valuable handoffs. Your EA finds review slots inside the sprint, circulates docs with a reading deadline, and chases comments to a decision before kickoff.
Can an EA coordinate a product launch?+
They run the checklist. Tasks get tracked across product, marketing and support, go/no-go meetings get scheduled, and release notes drafted from your bullets go out on time.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Can an EA handle research operations for the team?+
The logistics side, yes: participant recruiting and scheduling, incentive payments, consent paperwork, and readouts booked while the decision is still open. Your PMs keep the questions and the analysis.
How much does an executive assistant for a VP of Product cost?+
One flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a dedicated Customer Success Manager included.
Keep exploring
More ways to work with Viva
Executive assistants for the C-suite
CEO, CFO, COO and the rest of the leadership team.
How Viva works
See how matching and onboarding actually run.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.