A patchwork of support?
Turn a patchwork into one program.
Freelancers, agencies and unfilled roles add up to inconsistent support and hidden risk. Consolidate every leader onto one standard.
“Vivi has totally changed how we work. I cannot imagine getting through the day without her.”
The problem
What does the patchwork actually cost?
Support that grew one leader at a time turns into arrangements nobody chose on purpose. The cost hides in the seams.
The situation
How do you standardize executive support across a company?
To standardize executive support, consolidate every arrangement onto one managed program: one contract through procurement, one quality bar, one point of contact, and security cleared once. Viva migrates leaders one at a time, so nobody loses coverage while the patchwork winds down.
What they own
What every leader gets on the standard
The scope every migrated leader lands on. Rolling it out? Our guide on how to delegate to an executive assistant gives each exec a starting point.
The migration
How the migration runs, phase by phase
No big-bang cutover. The program consolidates in phases, and coverage never breaks.
Audit
Map every current arrangement, what it covers and what it actually costs.
Consolidate
One contract clears procurement, with security reviewed once for the whole program.
Migrate
Leaders move one at a time, each with a guided handover from the old arrangement.
Run and report
A dedicated CSM tracks quality per seat and reports across the program.
One program
One contract, one security review, one owner
The point of standardizing is that the org stops re-solving the same problem. Three things get solved once.
Get started
Start the audit with one call.
Walk us through how support runs today and we will map the consolidation with you, no commitment.
Viva Match
Great executive support starts with the right candidate.
Each migrated leader goes through the same four steps. 300+ executives matched, with a re-match rate under 4% inside 30 days.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
2 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
One flat fee per seat replaces a spread of freelancer rates and agency markups. Every plan includes a dedicated EA and a Customer Success Manager. Compare the patchwork against one program with the executive assistant cost calculator.
Proof
Leaders who chose Viva
Executives at companies that run support on one standard.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
FAQ
Frequently asked questions
What happens to the assistants we already have?+
Nothing has to change on day one. The audit maps who covers whom today. Strong in-house EAs often stay and anchor the program, while freelancer and agency arrangements wind down as their terms end.
How do procurement and security review work?+
Once, for the whole program. One contract covers every current and future seat, on an ISO 27001-aligned process with VPN, secure password sharing, regular data wipes and a confidentiality agreement for every EA.
In what order should leaders migrate?+
Start where continuity risk is highest: leaders with no coverage, or with a contractor about to roll off. Each migration follows the same guided handover, so the order can follow your calendar rather than ours.
Who runs the program on our side?+
Usually an EA manager or an operations leader sponsors it internally. They get one point of contact at Viva, org-wide reporting on every seat, and check-ins that surface issues before executives feel them.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Keep exploring
More ways to run one standard
Executive assistants for the C-suite
CEO, CFO, COO and the rest of the leadership team.
Executive assistants for VPs and directors
Support built for VP-level operators.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
How Viva works
See how matching and oversight actually work.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.