For VPs & directors
Executive support for VPs and directors.
The leaders who run the day-to-day deserve the same leverage as the C-suite. A dedicated, vetted EA for VPs of Operations, Sales, Marketing, Finance, Product and Engineering. Matched in 24 hours, fully managed.
“I can tell the EAs all strive for excellence and enjoy their work.”
The problem
What happens without dedicated support?
VPs and directors run the day-to-day, but they’re usually the last to get help. They carry a full operational load with no leverage, so coordination piles up and follow-ups slip. Capable leaders end up spending the week on logistics instead of the work that earns the next promotion.
The role
Why do VPs and directors get the most from a Viva EA?
VPs and directors carry heavy operational loads but rarely get dedicated support. A Viva EA hands those hours back, and since support that starts with one leader tends to expand across the team, this is where most companies see the fastest, widest impact.
By VP title
Executive assistants for every VP
The leaders who run the day-to-day, with the same leverage as the C-suite.
VP of Operations
Meetings, vendors and projects on track.
See pageVP of Sales
More time in front of customers.
See pageVP of Marketing
Campaigns, events and agencies coordinated.
See pageVP of Finance
Board-ready, without the late nights.
See pageVP of Product
Cross-functional scheduling and review prep.
See pageVP of Engineering
Focus time protected, hiring loops moving.
See pageVP of People
Hiring, onboarding and culture work coordinated.
See pageVP of Design
Design reviews, vendors and scheduling coordinated.
See pageVP of Growth
Experiments, reporting and cross-team scheduling.
See pageIn depth
What a Viva EA runs for VPs and directors
The leaders who run the day-to-day lose the most time to coordination. Here is what a dedicated EA takes off their plate.
- The weekly meeting rhythm run for you
- Agendas and pre-reads ready every time
- Notes and action items tracked to close
- Focus blocks protected every day
- Conflicts resolved before they land
- Time zones and reschedules absorbed
- Triaged so only what needs you reaches you
- Replies drafted in your voice
- Follow-ups chased across teams
- Projects and stakeholders kept in sync
- Handoffs across teams tracked
- Nothing dropped between functions
- Interview loops and 1:1s scheduled
- Onboarding and team logistics handled
- Offsites and team events coordinated
- Travel booked and kept live
- Conferences and dinners handled
- Expenses captured and filed
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before they are matched to a single leader.
In practice
A week with your Viva EA
The point is not tasks. It is that the week runs itself around your priorities.
Before Monday
Your week reviewed, conflicts resolved, prep gathered.
Monday morning
Board and leadership prep already in your inbox.
Every day
Inbox triaged, requests screened, follow-ups chased.
Friday
Next week teed up, loose ends closed, expenses filed.
Common question
Executive assistant vs Chief of Staff
Different roles, and many leaders eventually have both. Most start with the EA, because it buys back the hours everything else depends on.
Runs the day
- Calendar, inbox and gatekeeping
- Board and investor prep, logistics
- Travel, events and expenses
- Follow-ups and meeting cadence
Runs the plan
- Cross-functional projects and initiatives
- Operating rhythm and planning cycles
- Strategy, analysis and decision prep
- Often supported by an EA of their own
See how we support a Chief of Staff when you are ready for both.
Get started
Ready to get your time back?
Tell us about your role and meet two vetted EAs within 24 hours, no commitment.
Viva Match
Great executive support starts with the right candidate.
A four-step process built around fit, not throughput. We’ve matched 300+ executives. Re-match rate inside 30 days: under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
2 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a one-time onboarding fee. Every plan includes a dedicated EA and a Customer Success Manager.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat program fee, around half the $120k to $140k fully-loaded cost of an in-house EA. No recruiting markups, no payroll, no management overhead.
Dedicated and US-aligned, not pooled offshore
One EA who learns your world, fluent in English and working your hours from Pacific to Eastern. Not a rotating offshore pool.
Continuity you can count on
Our EAs average more than two years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep support from going dark. Gross retention runs 92%.
Proof
Leaders who chose Viva
Real words from the executives our EAs support, across engineering, marketing, operations and the C-suite.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her.”
FAQ
Frequently asked questions
Can we add EAs for several VPs?+
Yes. Add a dedicated EA per leader as the team grows, with an additional EA onboarded in under 24 hours.
Is a VP-level EA different from a C-suite EA?+
The same top 1% talent and managed program; the scope is tuned to each leader’s priorities.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Is an executive assistant the same as a chief of staff?+
No. An executive assistant owns execution and logistics: calendar, inbox, travel and meeting prep. A chief of staff owns strategy and cross-functional projects. Many leaders start with the EA.
Do VPs and directors really need a dedicated EA?+
Yes. VPs run the day-to-day, where coordination load is highest. A dedicated EA gives them the same leverage the C-suite gets, so they stay on the work only they can do.
Can one Viva EA support more than one leader?+
Your EA is dedicated to you and never split across other clients, so they learn how you work. For teams, we place a dedicated EA per leader.
How much does an executive assistant cost?+
One flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with a dedicated Customer Success Manager included.
Keep exploring
Explore more of Viva
Executive assistants for the C-suite
CEO, CFO, COO and the rest of the leadership team.
How Viva works
The vetting bar and the 24-hour match, explained.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.