For the Chief Product Officer
Protect product focus time.
A dedicated EA who keeps product councils and portfolio reviews on the calendar, and preps the roadmap story your board sees. Paired with you in under 24 hours, fully managed.
She really gets my rhythm of work and we are always in sync.
The problem
The CPO becomes the bottleneck.
A CPO answers to the CEO and board for the whole product org. With no support, council sessions slip and portfolio reviews go in cold. The calendar fills before roadmap thinking gets a block.
The role
What does an executive assistant for a Chief Product Officer do?
An executive assistant for a Chief Product Officer runs the org side of the role: council and portfolio review cadences, board roadmap prep, customer advisory board logistics, and the exec calendar around them. Your Viva EA is dedicated, top 1%, and fully managed. Mapping the handoff? Start with our guide on how to delegate to an executive assistant.
In depth
What a Viva EA runs for a Chief Product Officer
A CPO’s EA runs the rhythm of the product org. Here is the work, one cadence at a time.
- Council sessions held on a set monthly cadence
- Agendas timeboxed, pre-reads collected two days ahead
- Decisions circulated with owners the same day
- Open items chased before the next council meets
- Quarterly portfolio reviews scheduled with every group
- Roadmap slides assembled for CEO and board sessions
- Data pulls from product ops, prep blocks held
- Board follow-ups on product tracked to a close
- Members recruited and confirmed each quarter
- Sessions scheduled across customer time zones
- Briefing docs sent before each session
- Thank-you notes sent after every session
- Week anchored around councils and reviews
- Requests screened and declined in your voice
- Roadmap thinking blocks protected from reschedules
- Interview loops for product leaders coordinated
- Skip-levels and staff 1:1s kept on cadence
- Leadership offsites planned end to end
- Inbox triaged twice a day
- Customer and conference travel booked and kept live
- Expenses filed weekly
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before they are matched to a product executive. See how we vet and train EAs.
In practice
A week with your Viva EA
One cadence, held weekly, so the product org never waits on your calendar.
Before Monday
Council and review slots confirmed, pre-reads chased from product leads.
Monday morning
A digest of open decisions plus this week’s board and council prep in your inbox.
Every day
Inbox triaged. Council follow-ups and portfolio actions tracked to owners.
Friday
Advisory board logistics closed out and next week’s reviews prepped. Expenses filed.
Common question
Executive assistant vs Chief of Staff
Most product executives eventually have both. The EA usually comes first, because the org’s calendar is what eats the hours.
Runs the day
- Council and review cadence, exec calendar
- Board and portfolio review prep
- Advisory board logistics, travel and expenses
- Follow-ups across the product org
Runs the plan
- Cross-functional projects and initiatives
- Operating rhythm and planning cycles
- Strategy, analysis and decision prep
- Often supported by an EA of their own
See how we support a Chief of Staff when you are ready for both, or read the full EA vs Chief of Staff guide.
Get started
Ready to get your time back?
Tell us how your product org runs and get matched with a vetted EA within 24 hours, no commitment.
Viva Match
Great executive support starts with the right match.
A four-step process built around fit. We have matched 300+ executives, and the re-match rate inside 30 days runs under 4%.
Understand your needs
30 minutes to map the executive’s work style, pace, and what they need delegated.
Get matched
We’ll carefully consider your preferences, working style, and support needs to find the best EA for you.
Get onboarded
We provision full access and your CSM joins the kickoff, so you’re up and running within 24 hours.
Delegate & see value
Customers see value within about 2 weeks, thanks to our managed service and high-quality support.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a one-time onboarding fee. Every plan includes a dedicated EA and a Customer Success Manager. Run your own numbers with the executive assistant cost calculator.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat program fee, around half the $120k to $140k fully-loaded cost of an in-house EA. No recruiting markups, no payroll, no management overhead. See the full Viva vs in-house comparison.
Dedicated and US-aligned, not pooled offshore
One EA dedicated to you alone, fluent in English, working your hours from Pacific to Eastern rather than from a rotating offshore pool.
Continuity you can count on
Viva EAs stay 2+ years with their executive on average. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep the seat covered. Gross retention runs 92%.
Proof
Product leaders who chose Viva
Real words from the product leaders our EAs support.
“Sofia takes cognitive load off of me and is proactive in the way that I would be if I did not have an EA. She represents me well and holds the high bar I have even for myself.”
“Viva provides exactly the calendar and operational support that I need without any of the career management overhead.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“She has never let me down. Estefania is responsive and competent with a high attention to detail.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
FAQ
Frequently asked questions
Can a Viva EA run the logistics of a product council?+
Yes. Sessions land on a set monthly cadence, pre-reads get collected from product leads two days ahead, and decisions go out with owners attached. The product calls stay yours.
Can an EA help prepare roadmap updates for the board?+
They own the mechanics: prep blocks held on your calendar, data pulls requested from product ops, slides assembled from your outline, and follow-ups tracked after the meeting. The narrative stays yours.
Can an EA coordinate a customer advisory board?+
Yes, end to end. Members get recruited and confirmed each quarter, sessions are scheduled across customer time zones, and briefing docs and thank-yous go out on time.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
How do you handle confidential roadmap and board material?+
Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes.
Do you also support a VP of Product?+
Yes. The same program supports a VP of Product, where the work centers on sprint rituals and launch coordination. One standard either way.
How much does an executive assistant for a Chief Product Officer cost?+
One flat program fee, around half the $120k to $140k fully-loaded cost of an in-house hire. A dedicated Customer Success Manager is included, and plans start at $3,999/mo.
Keep exploring
More ways to work with Viva
How Viva works
See how matching and onboarding actually run.
Executive assistants for VPs and directors
Support built for VP-level operators.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day.