For the CTO
Protect your CTO’s deep work.
A dedicated EA who runs your architecture review cadence and board tech updates, and keeps vendor evaluations moving. Matched in 24 hours, fully managed.
“Exactly the calendar and operational support I need, without any of the overhead.”
The problem
The CTO becomes the bottleneck.
A CTO owns the technology direction, and the calendar fights it daily. With no support, architecture reviews drift and vendor evaluations stall in the inbox. The board tech update gets built the night before.
The role
What does an executive assistant for a CTO do?
An executive assistant for a CTO runs the operational layer of technology leadership: the architecture review cadence, vendor and partner evaluations, board tech updates and security review scheduling. Your Viva EA is dedicated, top 1%, and fully managed. Mapping the handoff? Start with how to delegate to an executive assistant.
In depth
What a Viva EA runs for a CTO
A CTO’s quarter runs on a handful of cadences. Here is what your EA owns inside each one.
- Strategy blocks held on the calendar daily
- Meetings batched to keep mornings clear
- Interruptions screened before they reach you
- Requests declined in your voice
- Reviews and RFC sessions on a set cadence
- Pre-reads circulated days ahead, not hours
- Decisions logged with owners attached
- Follow-ups tracked to the next session
- Demos and proof-of-concept calls scheduled
- Scorecards assembled before build-or-buy calls
- Trials, renewals and procurement tracked
- Partner threads chased to response
- Board slots and prep windows guarded quarterly
- Contributions chased from engineering leads
- Pre-reads distributed days early
- Minutes and follow-ups tracked to close
- Security review sessions on the calendar
- Customer questionnaires routed and chased
- Auditor and pen-test scheduling handled
- Access requests tracked as people move
- CFP and talk deadlines tracked
- Conference travel booked and kept live
- Briefing notes prepped before each talk
- Expenses filed the week you land
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before they get near a CTO’s calendar. See how we vet and train EAs.
In practice
A week with your Viva EA
One cadence, held every week, so strategy stops losing to the calendar.
Before Monday
Architecture review agenda set, pre-reads chased from owners.
Monday morning
Vendor scorecards and board update status in your inbox first thing.
Every day
Inbox triaged. Partner threads flagged, replies drafted for review.
Friday
Decisions logged, next reviews confirmed. Expenses filed.
Common question
Executive assistant vs Chief of Staff
Technology chiefs often end up with both. The EA usually comes first, because the review cadence and the board calendar are where the hours go.
Runs the day
- Architecture reviews and board update cadence
- Vendor demos, trials and renewals
- Conference travel and speaking logistics
- Inbox triage with security threads flagged
Runs the plan
- Cross-org technical initiatives
- Operating rhythm and planning cycles
- Build-or-buy analysis and decision prep
- Often supported by an EA of their own
Weighing both seats? Read the EA vs Chief of Staff guide, or see how we support a Chief of Staff.
Get started
Ready to get your time back?
Tell us how your review and board cadence runs, and meet two vetted EAs within 24 hours, no commitment.
Viva Match
Great executive support starts with the right candidate.
A four-step process built on fit. 300+ executives matched, and the re-match rate inside 30 days runs under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
2 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a one-time onboarding fee. Every plan includes a dedicated EA and a Customer Success Manager. Model your scenario in the executive assistant cost calculator.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat program fee, around half the $120k to $140k fully-loaded cost of an in-house EA, with no payroll or recruiting markups on your side. Viva vs in-house EA, compared line by line.
Dedicated and US-aligned, not pooled offshore
One EA dedicated to your office, fluent in English and working your hours from Pacific to Eastern. Never a pooled offshore service.
Continuity you can count on
Viva EAs average 2+ years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep coverage through release weeks. Gross retention runs 92%.
Proof
Leaders who chose Viva
Real words from the technical leaders our EAs support.
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
FAQ
Frequently asked questions
Can a Viva EA run our architecture review cadence?+
Yes. Reviews land on a set cadence, RFC pre-reads go out days ahead, and decisions get logged with owners and tracked to the next session.
Can an EA manage vendor and partner evaluations?+
They run the logistics: demos and proof-of-concept calls scheduled, trials and renewals tracked, and scorecards assembled before a build-or-buy call. The decision stays yours.
How does an EA support board tech updates?+
Your EA guards the prep window each quarter, chases contributions from engineering leads, distributes pre-reads early and tracks follow-ups to close.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Can an EA coordinate security reviews and audits?+
Yes. Review sessions get scheduled, customer security questionnaires are routed to owners and chased, and auditor requests are tracked to closure.
How do you handle confidential technical and security information?+
Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes.
How much does an executive assistant for a CTO cost?+
One flat program fee, around half the $120k to $140k fully-loaded cost of an in-house hire, with a dedicated Customer Success Manager included. Plans start at $3,999/mo.
Keep exploring
More ways to work with Viva
How Viva works
See how matching and onboarding actually run.
Executive assistants for VPs and directors
Support built for VP-level operators.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.