For technology companies
Keep your builders building.
A dedicated EA who moves at sprint speed and takes the operational drag off your leaders. Matched in 24 hours, working inside your stack.
“My calendar now creates blocks of working time I previously did not have.”
The problem
Where a software company loses its week
The pace that makes a tech company work is the same pace that shreds its calendars.
Your context
What does an executive assistant do for a technology company?
They keep the operating layer moving while your team ships: launch weeks protected, interview loops booked, investor updates assembled and the calendar rebuilt every time a release slips. Viva EAs work inside Linear, Notion and Slack, and each one has cleared the same bar. See how we vet and train EAs.
The difference from a generalist service is context. A Viva EA learns your release calendar and your reporting rhythm, so scheduling decisions reflect what the team is shipping that week. Most technology clients hand over calendar and interview scheduling in week one, then add investor updates and offsite planning once trust is built. 90% of executives feel the value within two weeks, and the average EA stays past two years.
What they own
What your EA runs at a technology company
Six lanes, each tied to how a software org actually ships. Deciding what to hand off first? Start with our guide to delegating to an executive assistant.
- Sprint reviews and demos held on a steady rhythm
- Launch-day rooms booked with the right people in
- Release notes routed to marketing and support
- Retro actions chased before the next sprint
- The week rebuilt same day when a release slips
- Maker mornings protected for your senior engineers
- Standing syncs pruned every quarter
- Conflicts resolved in Slack before you see them
- Monthly investor updates assembled from team inputs
- Board decks routed for comment two weeks out
- The data room kept current between raises
- Follow-up asks tracked to a named owner
- Interview loops booked across time zones
- Panels confirmed in Greenhouse or Ashby
- Candidates kept warm between stages
- Debriefs scheduled within a day of the loop
- Linear tickets filed and statuses chased
- Notion agendas and docs kept current
- Slack triaged so threads reach the right owner
- HubSpot and Jira updated after every meeting
- Conference trips booked around release dates
- Team offsites planned end to end
- Customer visit itineraries built and shared
- Expenses filed the week they happen
Get started
Ready to hand off the ops drag?
Tell us about your company and meet two vetted EAs within 24 hours, no commitment.
Viva Match
Great executive support starts with the right candidate.
Four steps built around fit, not throughput. We’ve matched 300+ executives, many at software companies. Re-match rate inside 30 days: under 4%.
Understand your need
30 minutes with your executive to map work style, pace, and what they actually need delegated.
Identify the strongest fit
2 pre-vetted EAs surfaced from our bench. Each one is tested against your specific brief.
Meet your candidates
Your executive picks. CSM joins the kickoff. Full access provisioned within 24 hours.
Managed support
30-day check-ins, ongoing coaching, and re-matches at no cost if there isn’t a strong fit.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
One flat monthly fee, around half the $120k to $140k a fully loaded in-house hire costs. Every plan includes a dedicated EA and a Customer Success Manager. Run your numbers with the executive assistant cost calculator, or see the full Viva vs in-house comparison.
Proof
Leaders who chose Viva
What engineering and product leaders say about their Viva EAs.
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
FAQ
Frequently asked questions
Do Viva EAs work in Linear, Notion and Slack?+
Yes. Those tools are already the norm across our client base, alongside Jira, Asana and HubSpot. Your EA joins your workspaces on day one and works where your team works.
Can an EA keep up when the roadmap changes weekly?+
That churn is the reason tech leaders hire us. When a release slips, your EA rebuilds the week the same day: meetings moved and the right people told before they ask.
How does security work for a technology company?+
Every EA works on an ISO 27001-aligned process: VPN, secure password sharing, regular data wipes and a signed confidentiality agreement before day one.
Can one EA support several leaders at a startup?+
Yes. One EA supports one to three executives, which is how most startups run it: the CEO plus one or two other leaders share a single seat.
Our leadership team is remote across time zones. Does that work?+
Yes. Distributed teams are the norm among our tech clients. Your EA works US business hours, runs scheduling across regions and keeps async updates flowing in Slack and Notion.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
Keep exploring
More ways Viva supports technology teams
Executive assistants for the C-suite
CEO, CFO, COO and the rest of the leadership team.
Executive assistants for VPs and directors
Support built for VP-level operators.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day. Re-match anytime at no cost if the fit isn’t right.