Recruiting Coordinator for Talent and People Teams
Run hiring, not scheduling
A dedicated Recruiting Coordinator for the day-to-day: interviews scheduled, candidates updated, ATS clean, hiring loops moving. Paired with you in under 24 hours, fully managed.
I started seeing value in less than 1 week with my calendar.
Why delegate
Hire 3x Faster with Viva Recruiting Coordinators
What they handle
Tasks Your Recruiting Coordinator Can Do
Interview Scheduling & Prep
Your Viva recruiting coordinator will manage interview logistics across time zones, calendars, and stakeholder needs. They send prep materials and context, handle confirmations and reminders, and ensure loops move forward without bottlenecks or scheduling conflicts.
Candidate Experience
They oversee all candidate communication, like day-to-day updates, confirmations, reschedules, and follow-ups. With fast turnaround times and proactive touchpoints, they create a smooth, responsive experience that minimizes drop-off and keeps candidates engaged.
Job Post & Description Updates
Your recruiting coordinator will keep every job post and description updated across all platforms. They ensure role details remain accurate, aligned with hiring team expectations, and updated whenever priorities shift, so candidates always see the correct information.
ATS Management
They will keep a clean and reliable ATS by updating stages, timelines, notes, and overall data accuracy. By monitoring pipeline health and surfacing issues early, they give hiring teams real-time visibility to move quickly and make informed decisions.
Process Documentation
Your Viva recruiting coordinator will capture recurring issues, document workflows, and use tools and automations to keep operations efficient. This creates consistent hiring processes and enables long-term improvements across your recruiting function.
Screening
They will screen inbound candidates using predefined criteria and structured scorecards, validate baseline qualifications, and flag mismatches early. This ensures pipeline quality and enables recruiters to spend time only on high-potential profiles.
Why it works
Advantages of Hiring a Viva Recruiting Coordinator
Accelerate Your Talent Pipeline
Recruiting slows down when scheduling is delayed, communication slips, or interview loops get messy. A Viva Recruiting Coordinator takes full ownership of logistics so your team never becomes the bottleneck.
- Fast scheduling (<24 hours turnaround)
- Proactive candidate updates to prevent drop-off
- Clean, well-coordinated interviewer calendars
Your recruiters stay focused on sourcing and closing top talent, not admin.
Streamline People Operations
People teams can’t drive culture or strategy if they’re buried in admin. Viva Recruiting Coordinators take on the operational load by:
- Centralizing trackers, timelines, and documentation
- Managing onboarding prep and cross-functional communication
- Capturing and driving action items from hiring syncs
The result: fewer bottlenecks, better alignment, and more time for high-impact work.
How to hire
How to Hire the Best Recruiting Coordinators
For busy HR leaders, finding the right Recruiting Coordinator takes time. Viva makes the whole process simple and connects you with the right person.
Get matched in under 24 hours
Skip long hiring cycles. We match you with a strong Recruiting Coordinator from our talent bench in less than 24 hours.
Up and running in a week
A simple onboarding gets your Recruiting Coordinator working with your team and adding value in under a week.
We handle the rest
We take care of equipment, benefits, and ongoing training. All you have to do is delegate.
FAQ
Frequently asked questions
What is a Recruiting Coordinator?+
A Recruiting Coordinator runs the logistics of your hiring process. They schedule interviews, keep candidates updated, keep your ATS clean, and make sure every hiring loop keeps moving. Your recruiters and hiring managers can then focus on finding and closing the best people.
How much does it cost to hire a Recruiting Coordinator?+
Hiring a Viva Recruiting Coordinator delivers world-class talent at a fraction of the cost of a traditional hire, with leaders reporting they match top-tier professionals at half the burn. You get to skip the significant time and expense of in-house recruiting and management, freeing up capital and focus for what truly moves the needle.
Why use Viva’s Recruiting Coordinators?+
Our recruiting coordinators give your HR team the leverage to move faster by handling everything from complex scheduling to recruiting coordination, so your leaders can dedicate their time to high-impact people strategies. With top-tier recruiting coordinators who are proactive and adaptable, you gain a trusted partner who streamlines operations and helps you scale your team effectively.
Ready to speed up your hiring?
We match you with a vetted Recruiting Coordinator, usually within 24 hours of the call.
Hire your Recruiting Coordinator →