For the VP of Growth
Protect growth focus time.
A dedicated EA who runs the experiment cadence, cross-team syncs and reporting for a VP of Growth. Paired with you in under 24 hours, fully managed.
“They raise the bar for my entire team on organization, follow up and ownership.”
The problem
The VP of Growth becomes the bottleneck.
Growth runs on cadence: experiments, readouts, and constant coordination across marketing, product and data. With no support, the calendar fills with syncs, reports go unprepped, and follow-ups scatter, so the strategy that actually moves the numbers gets crowded out.
The role
What does an executive assistant for a VP of Growth do?
A VP of Growth’s assistant protects the time growth leaders lose to coordination: running the experiment and reporting cadence, scheduling across marketing, product and data, prepping readouts, and tracking owners. Your Viva EA is dedicated, top 1%, and fully managed, so you stay on the bets that move the numbers.
In depth
What a Viva EA runs for a VP of Growth
Growth runs on cadence: experiments, readouts and cross-team coordination. Here is what a dedicated EA owns so strategy gets your time.
- Readouts and reviews scheduled
- Dashboards and write-ups prepped
- Owners and action items tracked
- Funnel, retention cohort and A/B test results tracked
- Marketing, product and data kept in sync
- Handoffs tracked across teams
- Nothing dropped between functions
- Pre-call partner dossiers prepped and affiliate campaigns coordinated
- Week built around what moves work
- Requests screened, and declined on your behalf
- Focus time and time zones protected
- Triaged, only what needs you reaches you
- Replies drafted in your voice
- Cross-team threads flagged and chased
- Inbound leads triaged in the CRM so nothing sits
- 1:1s and team logistics handled
- Reporting assembled early
- Follow-ups tracked
- Weekly lead-gen metrics and a performance dashboard kept current in HubSpot or Salesforce
- Travel booked and kept live
- Offsites and events coordinated
- Expenses captured and filed
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before they are matched to a single leader.
In practice
A week with your Viva EA
The point is not tasks. It is that the week runs itself around your priorities.
Before Monday
Your week reviewed, conflicts resolved, prep gathered.
Monday morning
The prep that matters already in your inbox.
Every day
Inbox triaged, requests screened, follow-ups chased.
Friday
Next week teed up, loose ends closed, expenses filed.
Common question
Executive assistant vs Chief of Staff
Different roles, and many leaders eventually have both. Most start with the EA, because it buys back the hours everything else depends on.
Runs the day
- Calendar, inbox and gatekeeping
- Meeting prep and logistics
- Travel, events and expenses
- Follow-ups and meeting cadence
Runs the plan
- Cross-functional projects and initiatives
- Operating rhythm and planning cycles
- Strategy, analysis and decision prep
- Often supported by an EA of their own
See how we support a Chief of Staff when you are ready for both.
Get started
Ready to get your time back?
Tell us about your role and get matched with a vetted EA within 24 hours, no commitment.
Viva Match
Great executive support starts with the right match.
A four-step process built around fit, not throughput. We’ve matched 300+ executives. Re-match rate inside 30 days: under 4%.
Understand your needs
30 minutes to map the executive’s work style, pace, and what they need delegated.
Get matched
We’ll carefully consider your preferences, working style, and support needs to find the best EA for you.
Get onboarded
We provision full access and your CSM joins the kickoff, so you’re up and running within 24 hours.
Delegate & see value
Customers see value within about 2 weeks, thanks to our managed service and high-quality support.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a one-time onboarding fee. Every plan includes a dedicated EA and a Customer Success Manager.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat program fee, around half the $120k to $140k fully-loaded cost of an in-house EA. No recruiting markups, no payroll, no management overhead.
Dedicated and US-aligned, not pooled offshore
One EA who learns your world, fluent in English and working your hours from Pacific to Eastern. Not a rotating offshore pool.
Continuity you can count on
Our EAs average more than two years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep support from going dark. Gross retention runs 92%.
Proof
Leaders who chose Viva
Real words from the executives our EAs support, across engineering, marketing, operations and the C-suite.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her.”
FAQ
Frequently asked questions
Can a Viva EA coordinate across growth, marketing and product?+
Yes. Cross-functional scheduling, review prep and action-item tracking across teams are core to the role.
How fast can a VP of Growth get an EA?+
Most receive a vetted, best-fit profile within 24 hours and their EA starts within days.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Is an executive assistant the same as a chief of staff?+
No. An executive assistant owns execution and logistics: calendar, inbox, travel and meeting prep. A chief of staff owns strategy and cross-functional projects. Many leaders have both, and most start with the EA.
Can a Viva EA run the experiment and reporting cadence?+
Yes. Your EA schedules readouts, preps dashboards and write-ups, and keeps marketing, product and data in sync.
How do you handle confidential growth and analytics data?+
Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes.
How much does an executive assistant for a VP of Growth cost?+
One flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with a dedicated Customer Success Manager included.
Do you support a Head of Growth?+
Yes. The same dedicated executive assistant for a VP of Growth also supports a Head of Growth, scaling with how your growth org is set up.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day.