For the Chief People Officer
Protect time for your people.
A dedicated EA who preps comp committee materials, runs exec search logistics and keeps the company performance cycle on schedule. Paired with you in under 24 hours, fully managed.
I can tell the EAs all strive for excellence and enjoy their work.
The problem
The CHRO becomes the bottleneck.
A CHRO answers to the board on one side and the whole company on the other. With no support, committee prep collides with exec searches, and the org design work only you can lead waits behind a calendar you do not control.
The role
What does an executive assistant for a CHRO do?
An executive assistant for a CHRO runs the machinery around the people agenda: comp committee materials on the board calendar, exec search panels booked discreetly, and benefits renewals tracked. The company performance cycle stays on schedule without you chasing it. Your Viva EA is dedicated, top 1%, and fully managed. Planning the handoff? Our guide on how to delegate to an executive assistant covers the first 30 days.
In depth
What a Viva EA runs for a CHRO
A CHRO’s EA runs the calendar the whole company feels. Here is what that covers, cycle by cycle.
- Committee sessions on the calendar a quarter out
- Pre-reads circulated a week ahead
- Headcount and attrition data pulled for every deck
- Minutes and follow-ups tracked to the next session
- VP and C-level panels booked the same week
- Candidate travel and dinners arranged discreetly
- Debriefs collected while feedback is fresh
- Cycle milestones on every leader’s calendar
- Calibration sessions scheduled org-wide
- Manager deadlines chased before they slip
- Completion tracked in Workday or Rippling
- Working sessions with finance and legal booked
- Benefits renewal timelines tracked with brokers
- Open enrollment comms drafted for your review
- Restructure announcements sequenced and scheduled
- Week anchored around board and committee dates
- Offers and escalations moved the same day
- Requests screened and turned down for you
- Prep time held before every exec session
- Board and conference travel booked and kept live
- Exec team offsites planned end to end
- Expenses filed weekly
The bar
Only the top 1% ever reach you
Every Viva EA clears the same pipeline before they meet a people executive. Read about how we vet and train EAs.
In practice
A week with your Viva EA
One cadence, held weekly, so the people agenda moves even while you sit in board sessions.
Before Monday
Committee pre-reads chased and the week rebuilt around board dates.
Monday morning
An exec search digest and the live performance cycle tracker in your inbox.
Every day
Inbox triaged. Sensitive threads moved and calibration deadlines chased.
Friday
Committee follow-ups closed, next week’s panels confirmed, expenses filed.
Common question
Executive assistant vs Chief of Staff
Many people executives eventually have both. Most start with the EA, because committee prep and search logistics are what fill the calendar.
Runs the day
- Board and comp committee calendar
- Exec search scheduling and candidate care
- Performance cycle logistics and chasing
- Travel, offsites and expenses
Runs the plan
- Cross-functional projects and initiatives
- Operating rhythm and planning cycles
- Strategy, analysis and decision prep
- Often supported by an EA of their own
When you are ready for both, see how we support a Chief of Staff, or read the full EA vs Chief of Staff guide.
Get started
Ready to get your time back?
Tell us how your people org runs and get matched with a vetted EA within 24 hours, no commitment.
Viva Match
Great executive support starts with the right match.
A four-step process built around fit. 300+ executives matched, with re-matches inside 30 days under 4%.
Understand your needs
30 minutes to map the executive’s work style, pace, and what they need delegated.
Get matched
We’ll carefully consider your preferences, working style, and support needs to find the best EA for you.
Get onboarded
We provision full access and your CSM joins the kickoff, so you’re up and running within 24 hours.
Delegate & see value
Customers see value within about 2 weeks, thanks to our managed service and high-quality support.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat program fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a one-time onboarding fee. Every plan includes a dedicated EA and a Customer Success Manager. Check the math for your org with the executive assistant cost calculator.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
A flat program fee, around half the $120k to $140k fully-loaded cost of an in-house EA. No recruiting markups, no payroll, no management overhead. The Viva vs in-house comparison breaks it down line by line.
Dedicated and US-aligned, not pooled offshore
One EA dedicated to you, fluent in English and working your hours from Pacific to Eastern. Never a rotating offshore pool.
Continuity you can count on
Viva EAs average 2+ years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee keep coverage continuous. Gross retention runs 92%.
Proof
People leaders who chose Viva
Real words from the people and HR leaders our EAs support.
“Melissa is extremely organized, efficient, and execution oriented. She often goes the extra mile and is proactive, finding ways that she can be helpful without being asked.”
“Ricky is strong in his role. He approaches every task with thoughtfulness and executes with strong project rigor. His reliability and attention to detail make him a go-to team member for operational excellence.”
“Glori has taken a huge mental load off of me in coordinating my schedule and communicating with folks when I need to adjust things. She is so thorough that I already trust her not to double check her work. It is a huge relief.”
“She is able to see around corners, anticipates needs before they happen, and brings care and authenticity to the team.”
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
FAQ
Frequently asked questions
Can a Viva EA prepare comp committee materials?+
Yes. Your EA owns the logistics: sessions scheduled a quarter out, pre-reads circulated a week ahead, and comp data pulled from Workday or Rippling. Follow-ups get tracked to the next session. The decisions stay with you and the committee.
Can an EA coordinate confidential executive searches?+
Yes. Panels get booked under discreet calendar labels and candidate travel is arranged without exposing names internally. Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes.
How does an EA keep a company-wide performance cycle on schedule?+
They run the machine: calibration sessions booked org-wide, manager deadlines chased before they slip, and completion tracked so the cycle lands on time. You only hear about it when a leader goes quiet.
Can an EA support benefits strategy work?+
The operational side, yes. Renewal timelines tracked with brokers, working sessions with finance on the calendar, and open enrollment communications drafted for your review.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Do you support Chief People Officers and Heads of People too?+
Yes. The same dedicated EA supports a CHRO, a Chief People Officer or a Head of People. The scope holds: board materials, exec hiring and the performance cycle.
How much does an executive assistant for a CHRO cost?+
One flat program fee, around half the $120k to $140k fully-loaded cost of an in-house hire. A dedicated Customer Success Manager is included, and plans start at $3,999/mo.
Keep exploring
More ways to work with Viva
How Viva works
See how matching and onboarding actually run.
Executive assistants for VPs and directors
Support built for VP-level operators.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day.