Resources
Guides, tools, and playbooks for smarter delegation
Practical reading for executives and the people who support them. How to hand off the right work, protect your time, and get more out of a dedicated executive assistant.
“I started seeing value in less than 1 week with my calendar.”
From the blog
Latest from the blog
Fresh takes on delegation, executive time, and building real leverage. Updated often.
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What should leaders know before choosing virtual assistant agencies?
TL;DR Not all virtual assistant agencies can support enterprise teams. The best virtual assistant agencies offer structured onboarding, dedicated support models, and the ability to scale across multiple executives. This guide defines strict criteria for evaluating a virtual assistant agency, highlights common red flags, and compares top options, with Viva Talent positioned as an enterprise-grade…
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How do you hire an EA for enterprise-grade companies?
TL;DR To hire an EA for enterprise-grade companies, start by choosing the right hiring model: hiring a full-time in-house executive assistant, using a staffing or recruiting firm, or working with a managed virtual EA service. Each model balances speed, control, and operational coverage differently. If you’re evaluating how to hire a great EA, this guide…
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How to prevent data breaches when hiring nearshore virtual assistants
TL;DR Nearshore virtual assistants can work safely with sensitive company data when the right controls are in place. Start by classifying data and assigning least-privilege access to each task. Use enterprise tools, virtual desktop infrastructure, and strong authentication to keep sensitive systems protected. Pair these controls with continuous monitoring, access reviews, and clear incident response…
Guides
Guides for executives and their teams
Deeper reads on delegation, time, and running a calendar that reflects your priorities.
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CEO’s guide to owning their schedule
A practical playbook for CEOs who want their calendar to reflect their priorities, with the delegation moves that give hours back each week.
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EA staffing agency alternative
Why a managed EA service beats a traditional staffing agency on speed, vetting, and ongoing support, without the placement-fee model.
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Executive assistant vs chief of staff
What each role actually does, where they overlap, and how to tell which one your team needs right now.
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How CEOs manage their time
How high-output CEOs structure their week, protect deep work, and hand the rest to an assistant who runs it without hand-holding.
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How to delegate to an executive assistant
A step by step way to hand off work to an EA, set expectations, and build the trust that takes real weight off your plate.
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How to manage executive burnout
The early signals of burnout and the operating changes, including support from an EA, that keep leaders steady under load.
Tools
Put a number on it
Interactive tools to size the value of delegating before you commit.
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Delegation time audit
Add up the low-leverage work on your plate and see the time and value a dedicated EA could return to you.
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Executive assistant cost calculator
Compare the full year-one cost of an in-house executive assistant against a fully managed Viva EA.
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Virtual assistant ROI calculator
Estimate the yearly value of delegating low-leverage work to an executive assistant, based on your salary and the hours you reclaim.
Compare
Viva vs the alternatives
How Viva stacks up against other ways to get executive support, side by side.
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Viva vs Athena
Athena and Viva both place executive assistants. Compare them on vetting, dedication, management, and fit for US teams.
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Viva vs Belay
Belay and Viva both support busy leaders. Compare them on vetting, dedication, and how each manages the relationship.
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Viva vs Boldly
Boldly offers fractional support. Viva gives you a dedicated EA backed by a success manager and a team. See the difference.
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Viva vs Magic
Magic offers pooled, on-demand tasks. Viva gives you a dedicated, senior EA who is fully managed. Here is how the two compare.
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Viva vs. In-house EA
Hiring an in-house EA means recruiting, training, and covering for absences yourself. See how Viva handles all of that for you.
Proof
Leaders who chose Viva
Real words from the executives our EAs support, across engineering, marketing, operations and the C-suite.
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her.”
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
“Viva provides exactly the calendar and operational support that I need, without any of the career management overhead.”
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
“Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her.”
Stop reading about delegation. Start doing it.
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