For the VP of Finance
Close the month without chasing it.
A dedicated EA who owns your close calendar and chases every follow-up, so the monthly performance deck lands on time. Paired with you in under 24 hours, fully managed.
She adds notes for upcoming calls that I did not know were even there.
The problem
What breaks without dedicated support?
A VP of Finance owns the close, and the close owns the month. With no support, follow-ups slip through close week and the performance deck comes together at midnight before the review.
The role
What does an executive assistant for a VP of Finance do?
An executive assistant for a VP of Finance runs the machinery around the close: the close calendar with owners and chased follow-ups, vendor invoices and approvals, budget review scheduling, and the logistics behind the monthly performance deck. Your Viva EA is dedicated, top 1%, and fully managed. Unsure what to hand off first? Start with how to delegate to an executive assistant.
In depth
What a Viva EA runs for a VP of Finance
Every month ends in a close and a deck. Here is the work your EA takes off your plate in between.
- Close calendar built with an owner for every task
- Follow-ups chased daily, late reconciliations escalated
- Reporting deadlines guarded on the calendar
- Recurring close tasks templated so next month runs faster
- Budget reviews scheduled with every department head
- The monthly performance deck assembled for your review
- Forecast checkpoints held on the calendar
- Action items tracked between reviews
- Invoices logged and routed in Bill.com or your AP tool
- Approvals tracked to closure, nothing past due
- Expense reports checked against policy and flagged
- Vendor renewals surfaced before they auto-renew
- Interview loops scheduled in Greenhouse or Ashby
- Debriefs booked within a day of the final round
- Offer paperwork and start dates coordinated
- Week built around the close, not around requests
- Inbox triaged, vendor and bank threads flagged
- Replies drafted in your voice, ready to send
- Staff meetings and 1:1s kept on cadence
- Offsites and auditor visits coordinated
- Your own expenses filed weekly
The bar
Only the top 1% make it to a match
Every Viva EA clears one pipeline before they touch a close calendar. See how we vet and train EAs step by step.
In practice
A week with your Viva EA
The rhythm your EA holds so the close stops following you home.
Before Monday
Close tracker updated, with late items flagged and owners pinged.
Monday morning
Budget reviews confirmed and a performance deck skeleton in your inbox.
Every day
Inbox triaged. Invoices routed for approval, close follow-ups chased.
Friday
Vendor queue cleared, next week’s reviews prepped. Your expenses filed.
Common question
An EA or another analyst first?
An analyst adds modeling capacity. An EA gives you back the hours the close eats. If you are the bottleneck on scheduling and follow-up, start with the EA.
Owns the follow-up
- Close calendar and chased follow-ups
- Invoices, approvals and vendor threads
- Hiring loops for your finance team
- Inbox, calendar and deck logistics
Owns the model
- Forecast models and variance analysis
- Budget scenarios and headcount plans
- Board-level analytics and dashboards
- A senior full-time hire with ramp time
Get started
Ready to hand off the chasing?
Tell us where the close hurts and get matched with a vetted EA within 24 hours, no commitment.
Viva Match
Support that starts with the right match.
A four-step process built around fit, not throughput. We’ve matched 300+ executives. Re-match rate inside 30 days: under 4%.
Understand your needs
A 30-minute call to map your pace, work style and what you actually want off your plate.
Get matched
We’ll carefully consider your preferences, working style, and support needs to find the best EA for you.
Get onboarded
We provision full access and your CSM joins the kickoff, so you’re up and running within 24 hours.
Delegate & see value
Customers see value within about 2 weeks, thanks to our managed service and high-quality support.
96%
Most executives keep their first match past day 30. The other 4% get re-matched at no cost.
Cost
What does a Viva executive assistant cost?
One flat monthly fee, about half what an in-house hire costs fully loaded, with no recruiting markups and a one-time onboarding fee. A dedicated EA and a Customer Success Manager come with every plan. Check the math with the executive assistant cost calculator.
Why Viva
Why a managed EA instead of in-house or offshore?
Half the cost, none of the overhead
A flat fee, about half the $120k to $140k all-in cost of hiring in-house, with no payroll and no management load on your side. Compare Viva vs an in-house EA before you decide.
Dedicated and US-aligned, not pooled offshore
One EA who learns your close calendar, fluent in English and on US business hours from Pacific to Eastern. Not a pooled offshore rotation.
Continuity you can count on
Our EAs average more than two years with their executive. PTO backfill, a dedicated Customer Success Manager and a replacement guarantee mean the close never waits on a vacancy. Gross retention: 92%.
Proof
Finance leaders who chose Viva
Real words from the finance leaders our EAs support.
“Silvi not only addresses all my requirements, but many times preempts new work that needs to be done.”
“Very diligent and responsive. She is on top of things, follows through, and gets things done. If the calendar is busy she moves things around. She is very patient and I really enjoy working with her.”
“Maria has been amazing at tackling a host of special projects for us that would have otherwise been impossible.”
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
“Viva EAs are the best. They not only help me be more productive, they raise the bar for my entire team on organization, proactive communication, follow up, and ownership.”
FAQ
Frequently asked questions
Can a Viva EA run the monthly close calendar?+
Yes. Every close task gets an owner and a date, follow-ups are chased daily through close week, and late items reach you before they become misses.
Can an EA prep the monthly performance deck?+
They run the logistics: numbers chased from owners, the template kept current, and a draft assembled days before the review. The analysis stays yours.
Can an EA handle vendor invoices and expense approvals?+
Yes. Invoices get logged and routed in Bill.com or your AP tool, approvals are tracked to closure, and expense reports that drift from policy get flagged.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Does the EA work inside our finance stack?+
Yes. Your EA works in the tools you already run, whether that is QuickBooks or NetSuite for the ledger, with Slack and Notion for the cadence around them.
How is sensitive financial data handled?+
Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes.
How much does an executive assistant for a VP of Finance cost?+
One flat monthly fee, typically around half the fully-loaded cost of a US-based in-house hire, with no recruiting markups and a dedicated Customer Success Manager included.
Keep exploring
More ways to work with Viva
Executive assistants for the C-suite
CEO, CFO, COO and the rest of the leadership team.
How Viva works
See how matching and onboarding actually run.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map what your close needs, surface 2 pre-vetted EAs, and get you live in a day.