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Find the best Executive Assistants for COOs
You only have so much time in the day to move
the needle. Viva vets, pre hires and trains
Executive
Assistants for CEOs so you don’t have to.
Find the best Executive Assistants for COOs
You only have so much time in the day to move the needle. Viva vets, pre hires and trains
Executive Assistants for CEOs so you don’t have to.
Helping 100+ executives at fast-growing companies get things done faster
What does an Executive Assistant for COOs do?
An executive assistant for the COO does more than just calendar management. They’re your go-to person for improving operational efficiency. From coordinating projects to developing internal processes, they can handle a wide range of tasks. With an executive assistant handling the nitty-gritty, a COO can stay laser-focused on high-level decision-making that will drive the company forward.
Experience the relief
of a reduced workload
Prepping for days in advance
How can an EA help?
Proactively checking your calendar, suggesting modifications before you check (based on your preferences) and asking you what prep you might need for each meeting.
Travel Arrangements
How can an EA help?
Handle all reservations and deal with any last-minute changes. Reschedule meetings that conflict with your travel plans, and identify customers you can meet with during your travel.
Vendor Management
How can an EA help?
They can handle administrative tasks related to vendor contracts. From researching potential tools to scheduling demos and compiling features to compare tools.
Develop Internal Processes
How can an EA help?
Coordinate discussions with relevant teams for process enhancements. Document new processes by creating playbooks, monitor implementation, and gather feedback for continuous improvement.
Streamline Operations
How can an EA help?
They can research and propose tools for process optimization, schedule and coordinate efficiency workshops and compile reports on key performance indicators for process improvements.
Team Engagement
How can an EA help?
Scheduling team meetings and one-on-ones, helping with the onboarding of new team members, providing them with necessary resources, and organizing team-building activities.
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your perfect EA
Start delegating and
focus on what matters
Our EAs are handpicked, trained and ready to hire
Top 1% of Talent
We vet 100+ applicants weekly through multiple interviews, tests, and references
For Start-Ups & Scale-Ups
4-week training before placement to ensure our EAs thrive in your fast-paced environment
50% Cost Savings
Get an EA that’s the same or better than in-house talent at an affordable price point
Our EAs are handpicked, trained and ready to hire
Top 1% of Talent
We vet 100+ applicants weekly through multiple interviews, tests, and references
For Start-Ups & Scale-Ups
4-week training before placement to ensure our EAs thrive in your fast-paced environment
50% Cost Savings
Get an EA that’s the same or better than in-house talent at an affordable price point
A remote team you can fully trust
Confidentiality
All our Executive Assistants follow strict confidentiality agreements and protocols
Security
Trained to adhere to the best practices in data privacy and compliance requirements
Experience
Proven track record partnering with dozens of SOC II Type 2 software companies
Hear directly from our VC-backed customers
Francesca, who supports Bao (my Co-Founder) and myself does a pretty exceptional job at all things we need. That is a combination of admin items like calendaring and coordinating travel as well as softer strategy-related stuff, like decisions around officing or putting on major events. We trust her with highly sensitive information both for the company and personally. We were able to see value instantly from binging in a Viva EA.
Jason Fudin
CEO
I was looking for someone that could be a multi-player, that extends beyond an EA. Even though I hired Maria as an EA and I call her my EA, she’s become much more than that. She became my partner in crime in ensuring I didn’t miss anything and really making me and the company succeed.
Karen Sage
CMO
My Viva EA has done much more than I imagined and expected. For example, she went through some of my old Slack conversations from before she even started supporting me and proactively found things she could take off my plate. She really goes out of her way to help. Her work is not only high volume, but also high quality. She’s also a happy person that brings positive energy to the team.
Marion Schleifer
Head of Operations
My experience with Viva has been fantastic. My EA is intelligent, driven, responsive and while native to and living in Central America, speaks and writes very fluent English. We use her just as we would an in-country EA.
Cory Costley
Chief Product Officer
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