Executive Assistant to VP: Hire the Highest Quality Virtual EAs
A Vice President’s most valuable asset is focus. Viva delivers elite remote executive assistants, trusted by top executives to reclaim 15+ hours weekly. We empower you to offload operational tasks and concentrate on the high-impact strategic work that only you can do.
Trained
Through a 4-week training program that covers everything from resume screening to calendar tetris
Confidential
All our Recruiting Coordinators follow strict confidentiality agreements and protocols
Experienced
Proven previous experience in the same or similar roles to minimize ramp time
SUPPORTING Executives at Fast-Growing Companies Get Things Done Faster
Why Hire an EA to the VP
Imagine your VP's calendar cleared of invoicing and event logistics. An EA handles the day-to-day operational load, freeing your leadership for strategic decisions that drive long-term growth. Modern leaders leverage remote EAs for this agility. We guide VPs on how to delegate tasks effectively, helping you scale faster and focus on what truly matters.
What Does an Executive Assistant to the VP Do?
An EA to the VP acts as a strategic partner, managing complex scheduling and communications to protect their focus. This allows your leadership to concentrate on high-impact initiatives like market expansion and team development, directly accelerating business objectives.
A skilled remote EA to the VP takes ownership of key responsibilities, including:
- Preparing detailed briefing documents and agendas for the VP's weekly leadership team meetings.
- Triaging the VP’s inbox, flagging urgent messages from key stakeholders for immediate attention.
- Tracking action items from cross-departmental projects to ensure deadlines and deliverables are met.
- Compiling data from department heads to draft initial monthly performance review reports.
Benefits of Having an EA for the VP
Increased Strategic Focus and Planning
An EA lifts the operational load, giving you the headspace to focus on strategic initiatives and planning.
Enhanced Decision-Making Support
Your EA distills complex information into clear insights, enabling faster and more confident strategic decisions.
Improved Time Management and Efficiency
Your EA streamlines your workflow, freeing up your calendar for the strategic initiatives that drive growth.
Streamlined Communication and Coordination
Your EA orchestrates seamless communication and coordination, freeing you to focus on high-impact leadership.
Better Stakeholder Engagement and Influence
An EA cultivates key relationships, ensuring you arrive prepared to deepen connections and drive impactful outcomes.
Heightened Personal and Professional Productivity
Your EA lifts the operational load, freeing you to drive growth and reclaim your personal time.
Skills & Qualifications Required for the Best Virtual EA to the VP
A world-class EA for a VP moves beyond basic support, demonstrating a powerful blend of proactiveness, intuition, and adaptability. These essential skills mean they anticipate needs, make sharp decisions with incomplete information, and pivot instantly in dynamic environments. They are resourceful problem-solvers who communicate with precision and manage complex workflows independently, turning potential chaos into streamlined operations.
We find these high-caliber professionals through a rigorous screening and sourcing process. Every Viva EA is college-educated with relevant experience and completes our intensive 4-week business bootcamp. This training hones their business acumen, problem-solving, and communication skills, ensuring they are fully equipped to step in and immediately lighten your load from day one.
Tips & Best Practices for Hiring Virtual Executive Assistants for the VP
Finding a high-performing EA who can seamlessly integrate with a Vice President's workflow often involves a time-consuming search and a frustrating hiring process. Viva removes the entire operational load by managing the end-to-end experience, from sourcing and training to ongoing support.
- Connects you with a pre-vetted, high-caliber EA from our talent bench in under 24 hours, eliminating recruitment hassles.
- Handles all HR functions, including providing EAs with full benefits and equipment, so you can focus purely on delegation.
- Ensures your EA is a strategic partner through intensive initial training and continuous upskilling, guaranteeing they make an immediate impact.
Hiring top Executive Assistants for VPs made simple
Frequently Asked Questions
Effective delegation starts with identifying repeatable, low-risk tasks, defining the desired outcome instead of the steps, and providing the context your EA needs to succeed. Viva guides VPs through this entire process, providing a simple framework and a high-quality executive assistant ready to take on the load and help you scale.
While a virtual assistant focuses on completing assigned tasks, a Viva executive assistant is a proactive, rigorously trained business partner who anticipates needs and takes full ownership of projects. For VPs, this means delegating the complex operational load—from finance admin to key meeting support—to a trusted ally, freeing you to focus entirely on high-impact strategy and team leadership.
We handle the entire load of recruiting, vetting, and managing elite talent, allowing you to bypass the hiring process and partner with a proactive EA in under 24 hours. Your Viva EA acts as a strategic thought partner, freeing you to look ahead and focus on high-level initiatives for your team.
What our customers are saying
It has been so great having Maryfer’s [Viva Recruiting Coordinator] support with all recruitment & people ops stuff. It’s awesome that with all the automations she’s building, we now have a clear tracking system. It has been such a relief for me.
Having Silvi [Viva Recruiting Coordinator] has reduced my stress levels. Not only did she learn what I shared with her very quickly, but she is learning new things to share with me to make the process run so much smoother.
We lost candidates because communication was slow, and the scheduling process took too long. Since Kat [Viva Recruiting Coordinator] joined, we’ve had faster follow-ups have reduced candidate drop-off and improved their overall perception of the process.
May [Viva Recruiting Coordinator] created a custom ChatGPT model for recruitment coordination. I’ve been quite impressed. He’s clearly trying to master the role, understand it fully, and be autonomous.
Andrea [Viva Recruiting Coordinator] has been wonderful. She's sharp, responsive and has picked up my complex recruiting processes really fast. I literally don't know how I would have survived the last 3 weeks without her help.
Don’t wait until you miss a critical deadline to get the support you need
