For the VP of Sales
A clean pipeline, without the admin.
A dedicated EA who keeps Salesforce or HubSpot clean and runs the logistics behind your forecast call, deal desk, SKO and hiring loops. Paired with you in under 24 hours, fully managed.
Critical in helping me navigate the busiest period of my career.
The problem
The VP of Sales becomes the bottleneck.
A VP of Sales gets measured on the number and buried in the operations around it. With no support, CRM hygiene slips and the forecast call starts late and unprepared. AE candidates wait days for a next step. Quota does not wait.
The role
What does an executive assistant for a VP of Sales do?
An executive assistant for a VP of Sales owns the admin around the number: CRM hygiene in Salesforce or HubSpot, weekly forecast call logistics, deal desk paperwork, AE interview loops and quota administration. Your Viva EA is dedicated, top 1%, and fully managed. Not sure what to hand off? Start with how to delegate to an executive assistant.
In depth
What a Viva EA runs for a VP of Sales
The number is yours. The admin around it can be someone else’s. Here is the split.
- Records current after every call
- Stale deals flagged in a weekly sweep
- Stages and close dates policed
- Forecast pipeline matched to what reps actually work
- Roll-up assembled before the call, not during it
- Commits and slips tracked rep by rep
- Agenda out the night before
- Approval requests routed the same day
- Legal redlines chased to signature
- Quote exceptions tracked in one place
- SKO venues, agendas and sessions coordinated
- Enablement blocks held, playbooks kept current
- New AE onboarding run, systems access to ride-alongs
- Lead handoffs with marketing tracked, nothing sits unclaimed
- Quota sheets tracked through sign-off
- Comp questions routed to finance with context
- The Monday leaderboard published on time
- CRM data turned into quota and activity reporting
- Panels booked in Greenhouse or Ashby
- Candidates moved between stages the same day
- Debriefs scheduled within 24 hours
The bar
Only the top 1% ever reach you
One pipeline for every EA, cleared before they ever meet a sales leader. See how we vet and train EAs.
In practice
A week with your Viva EA
The cadence your EA keeps so Monday’s forecast call starts with clean data.
Before Monday
CRM swept and stale deals flagged. The forecast call agenda drafted.
Monday morning
The roll-up in your inbox before the forecast call, commits against quota attached.
Every day
Deal desk requests routed. Candidates moved in Greenhouse or Ashby the same day.
Friday
Leaderboard published and next week’s interviews confirmed. Expenses filed.
Common question
Executive assistant or sales ops hire first?
Sales ops builds the system. An EA keeps your day out of it. Teams that cannot fund both usually start with the EA, because it pays back in week one.
Runs your day
- CRM hygiene and deal follow-ups
- Forecast call and QBR logistics
- Hiring loops, SKO and enablement logistics
- Inbox, travel and expenses
Runs the system
- Territory and quota design
- Comp plans and deal desk policy
- CRM architecture and dashboards
- Usually a full-time senior hire
Considering a chief of staff too? The EA vs Chief of Staff guide covers the split, and here is how we support one.
Get started
Ready to get your time back?
Tell us how your sales team runs and get matched with a vetted EA within 24 hours, no commitment.
Viva Match
Great executive support starts with the right match.
A four-step match built on fit. We have matched 300+ executives, and fewer than 4% re-match inside 30 days.
Understand your needs
30 minutes to map the executive’s work style, pace, and what they need delegated.
Get matched
We’ll carefully consider your preferences, working style, and support needs to find the best EA for you.
Get onboarded
We provision full access and your CSM joins the kickoff, so you’re up and running within 24 hours.
Delegate & see value
Customers see value within about 2 weeks, thanks to our managed service and high-quality support.
96%
Executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
Cost
How much does a Viva executive assistant cost?
A flat monthly fee, about half what an in-house hire costs fully loaded, with no recruiting markups and a one-time onboarding fee. A dedicated EA and a Customer Success Manager come with every plan. Model it against your own numbers in the executive assistant cost calculator.
Why Viva
Is a managed EA better than hiring in-house or going offshore?
Half the cost, none of the overhead
One flat fee, roughly half the $120k to $140k all-in cost of an in-house EA, with no payroll on your side and no recruiting markups. See the Viva vs in-house breakdown.
Dedicated and US-aligned, not pooled offshore
A single EA dedicated to you, fluent in English and on your time zone from Pacific to Eastern. Not a shared offshore pool.
Continuity you can count on
Average EA tenure runs past two years. PTO backfill and a replacement guarantee keep the desk covered, with a dedicated Customer Success Manager on point. Gross retention: 92%.
Proof
Sales leaders who chose Viva
Real words from the sales leaders our EAs support.
“Very diligent and responsive. She is on top of things, follows through, and gets things done. If the calendar is busy she moves things around. She is very patient and I really enjoy working with her.”
“Viva EAs are the best. They not only help me be more productive, they raise the bar for my entire team on organization, proactive communication, follow up, and ownership.”
“She has never let me down. Estefania is responsive and competent with a high attention to detail.”
“Maria has been amazing at tackling a host of special projects for us that would have otherwise been impossible.”
“She not only does what I ask of her, she thinks of new ways to assist. I am grateful for all she does.”
FAQ
Frequently asked questions
Can a Viva EA keep Salesforce or HubSpot clean?+
Yes. Records get updated after every call, stale deals get flagged in a weekly sweep, and stages and close dates get checked so the forecast holds up.
Can the EA run our weekly forecast call?+
They run the logistics: agenda out the night before, roll-up assembled from the CRM, commits and slips tracked rep by rep. The calls on the number stay yours.
Can an EA handle deal desk paperwork?+
Yes. Approval requests get routed the same day, legal redlines get chased to signature, and quote exceptions live in one tracker instead of your inbox.
How are Viva EAs vetted?+
Through a five-stage recruitment process that hires the top 1% of applicants, followed by four weeks of Viva University, our hands-on training program.
Where is the talent based?+
Across 15 countries in Latin America, fluent in English and aligned to US business hours, from Pacific to Eastern.
What if the fit is not right?+
We rematch you quickly, backed by a replacement guarantee. Our oversight does not end at placement.
Can the EA coordinate SKO and enablement?+
End to end on the logistics side: venue and vendor coordination, session scheduling, speaker wrangling and the follow-up materials afterward.
Can an EA run AE interview loops?+
Yes. Your EA books panels in Greenhouse or Ashby, keeps candidates moving between stages, and gets debriefs scheduled before opinions go stale.
How much does an executive assistant for a VP of Sales cost?+
One flat program fee, around half the $120k to $140k fully-loaded cost of hiring in-house. Plans start at $3,999/mo, with a dedicated Customer Success Manager included.
Keep exploring
More ways to work with Viva
Executive assistants for the C-suite
CEO, CFO, COO and the rest of the leadership team.
How Viva works
See how matching and onboarding actually run.
Support by industry
How EA support changes by sector.
Replace a departed EA
Covered in 24 hours, not three months.
Scale your team
Add a dedicated EA as you grow.
Standardize org-wide
One managed program across every leader.
Get started
Match in under 24 hours.
One discovery call. We map your executive’s needs, surface 2 pre-vetted EAs, and get you live in a day.