We use talent + technology + techniques
to accelerate your productivity

Our solution

Talent

We hire and train top talent to support you with any of the following tasks so that you can free up time and increase output.

Education

Our remote Executive Assistants (EAs) are highly educated and have studied at the most prestigious universities in Latin America, North America, and Europe

  • Bachelor of Business Administration (BBA)
  • Bachelor of Industrial Engineering (BEng)
  • Master of Business Administration (MBA)
  • Master of Business Intelligence (MSc)

Experience

We hire the top 1% of talent that comes equipped with high-impact experiences at global organizations in relevant roles

  • Executive Assistant
  • Project Manager
  • Financial Analyst
  • Customer Service Representative

EQ & IQ

After a rigorous in-house training program (Viva University), our EAs are ready to deliver value to you from Day 1

  • Communication
  • Proactiveness
  • Critical thinking
  • Prioritization

Support areas

Administration

Calendar & Email Management

  • Manage scheduling requests
  • Confirm and reschedule meetings
  • Compartmentalize calendar and inbox

Meeting & Presentation Support

  • Prepare briefings, agendas, and presentations
  • Coordinate meeting logistics and take minutes
  • Distribute and follow up on action items

Travel & Event Planning

  • Book transportation and accommodations
  • Make office space and restaurant reservations
  • Create detailed itineraries

Operations

Project Management

  • Perform vendor research & coordination
  • Track & report statuses
  • Facilitate project meetings

Process Improvement

  • Create checklists, playbooks, and process flows
  • Coordinate operational procedures
  • Analyze and improve processes

Data Analytics & Reporting

  • Manage and analyze data sets
  • Build dashboards and identify insights
  • Prepare reports and commentary

Technology

We are experienced at using and driving company-wide adoption of productivity tools to improve your workflow.

Support areas

Administration

Calendar & Email Management

  • Manage scheduling requests
  • Confirm and reschedule meetings
  • Compartmentalize calendar and inbox

Meeting & Presentation Support

  • Prepare briefings, agendas, and presentations
  • Coordinate meeting logistics and take minutes
  • Distribute and follow up on action items

Travel & Event Planning

  • Book transportation and accommodations
  • Make office space and restaurant reservations
  • Create detailed itineraries

Operations

Project Management

  • Perform vendor research & coordination
  • Track & report statuses
  • Facilitate project meetings

Process Improvement

  • Create checklists, playbooks, and process flows
  • Coordinate operational procedures
  • Analyze and improve processes

Data Analytics & Reporting

  • Manage and analyze data sets
  • Build dashboards and identify insights
  • Prepare reports and commentary

Techniques

We will train you on best practices for delegation, automation, and prioritization so that you can work more efficiently and effectively.

The Viva Way

Viva Productivity Funnel

Proven method of managing tasks productively

Viva PERF Delegation

Repeatable process to delegate more effectively

Viva Calendar Compartmentalization

Spend every minute of your day productively

Support areas

Administration

Calendar & Email Management

  • Manage scheduling requests
  • Confirm and reschedule meetings
  • Compartmentalize calendar and inbox

Meeting & Presentation Support

  • Prepare briefings, agendas, and presentations
  • Coordinate meeting logistics and take minutes
  • Distribute and follow up on action items

Travel & Event Planning

  • Book transportation and accommodations
  • Make office space and restaurant reservations
  • Create detailed itineraries

Operations

Project Management

  • Perform vendor research & coordination
  • Track & report statuses
  • Facilitate project meetings

Process Improvement

  • Create checklists, playbooks, and process flows
  • Coordinate operational procedures
  • Analyze and improve processes

Data Analytics & Reporting

  • Manage and analyze data sets
  • Build dashboards and identify insights
  • Prepare reports and commentary