We use talent + technology + techniques
to accelerate your productivity
Our solution
Talent
We hire and train top talent to support you with any of the following tasks so that you can free up time and increase output.
Education
Our remote Executive Assistants (EAs) are highly educated and have studied at the most prestigious universities in Latin America, North America, and Europe
- Bachelor of Business Administration (BBA)
- Bachelor of Industrial Engineering (BEng)
- Master of Business Administration (MBA)
- Master of Business Intelligence (MSc)
Experience
We hire the top 1% of talent that comes equipped with high-impact experiences at global organizations in relevant roles
- Executive Assistant
- Project Manager
- Financial Analyst
- Customer Service Representative
EQ & IQ
After a rigorous in-house training program (Viva University), our EAs are ready to deliver value to you from Day 1
- Communication
- Proactiveness
- Critical thinking
- Prioritization
Support areas
Calendar Management
- Compartmentalize calendar
- Manage inbound/outbound scheduling
- Resolve overlapping meetings
Email Management
- Categorize and triage emails
- Draft and send out replies
- Filter out spam and clean up inbox
Travel & Expense Management
- Create trip itineraries
- Handle reservation and changes
- Complete expense reports
Meeting Support
- Prepare briefings, agendas, and decks
- Coordinate Board meeting logistics
- Take notes and follow up on actions
Team Engagement
- Plan exec and company-wide offsites
- Organize team events
- Coordinate gifts for team milestones
Operations & Special Projects
- Organize documents and workspaces
- Create playbooks and process flows
- Conduct research and prepare reports
Technology
We are experienced at using and driving company-wide adoption of productivity tools to improve your workflow.
Calendar Management
- Eliminate back and forth while scheduling
- Optimize calendar to spend more time with team
Email Management
- Create shortcuts for 10 most common email lines
- Build delegation templates for faster delegation
Task Management
- Create pre-meeting briefings for all external calls
- Set up meeting and task page for all direct reports
Support areas
Calendar Management
- Compartmentalize calendar
- Manage inbound/outbound scheduling
- Resolve overlapping meetings
Email Management
- Categorize and triage emails
- Draft and send out replies
- Filter out spam and clean up inbox
Travel & Expense Management
- Create trip itineraries
- Handle reservation and changes
- Complete expense reports
Meeting Support
- Prepare briefings, agendas, and decks
- Coordinate Board meeting logistics
- Take notes and follow up on actions
Team Engagement
- Plan exec and company-wide offsites
- Organize team events
- Coordinate gifts for team milestones
Operations & Special Projects
- Organize documents and workspaces
- Create playbooks and process flows
- Conduct research and prepare reports
Techniques
We will train you on best practices for delegation, automation, and prioritization so that you can work more efficiently and effectively.
The Viva Way
Viva Productivity Funnel
Proven method of managing tasks productively
Viva PERF Delegation
Repeatable process to delegate more effectively
Viva Calendar Compartmentalization
Spend every minute of your day productively
Support areas
Calendar Management
- Compartmentalize calendar
- Manage inbound/outbound scheduling
- Resolve overlapping meetings
Email Management
- Categorize and triage emails
- Draft and send out replies
- Filter out spam and clean up inbox
Travel & Expense Management
- Create trip itineraries
- Handle reservation and changes
- Complete expense reports
Meeting Support
- Prepare briefings, agendas, and decks
- Coordinate Board meeting logistics
- Take notes and follow up on actions
Team Engagement
- Plan exec and company-wide offsites
- Organize team events
- Coordinate gifts for team milestones
Operations & Special Projects
- Organize documents and workspaces
- Create playbooks and process flows
- Conduct research and prepare reports