We use talent + technology + techniques
to accelerate your productivity
Our solution
Talent
We hire and train top talent to support you with any of the following tasks so that you can free up time and increase output.
Education
Our remote Executive Assistants (EAs) are highly educated and have studied at the most prestigious universities in Latin America, North America, and Europe
- Bachelor of Business Administration (BBA)
- Bachelor of Industrial Engineering (BEng)
- Master of Business Administration (MBA)
- Master of Business Intelligence (MSc)
Experience
We hire the top 1% of talent that comes equipped with high-impact experiences at global organizations in relevant roles
- Executive Assistant
- Project Manager
- Financial Analyst
- Customer Service Representative
EQ & IQ
After a rigorous in-house training program (Viva University), our EAs are ready to deliver value to you from Day 1
- Communication
- Proactiveness
- Critical thinking
- Prioritization
Support areas
Administration
Calendar & Email Management
- Manage scheduling requests
- Confirm and reschedule meetings
- Compartmentalize calendar and inbox
Meeting & Presentation Support
- Prepare briefings, agendas, and presentations
- Coordinate meeting logistics and take minutes
- Distribute and follow up on action items
Travel & Event Planning
- Book transportation and accommodations
- Make office space and restaurant reservations
- Create detailed itineraries
Operations
Project Management
- Perform vendor research & coordination
- Track & report statuses
- Facilitate project meetings
Process Improvement
- Create checklists, playbooks, and process flows
- Coordinate operational procedures
- Analyze and improve processes
Data Analytics & Reporting
- Manage and analyze data sets
- Build dashboards and identify insights
- Prepare reports and commentary
Technology
We are experienced at using and driving company-wide adoption of productivity tools to improve your workflow.
Calendar Management
- Eliminate back and forth while scheduling
- Optimize calendar to spend more time with team
Email Management
- Create shortcuts for 10 most common email lines
- Build delegation templates for faster delegation
Task Management
- Create pre-meeting briefings for all external calls
- Set up meeting and task page for all direct reports
Support areas
Administration
Calendar & Email Management
- Manage scheduling requests
- Confirm and reschedule meetings
- Compartmentalize calendar and inbox
Meeting & Presentation Support
- Prepare briefings, agendas, and presentations
- Coordinate meeting logistics and take minutes
- Distribute and follow up on action items
Travel & Event Planning
- Book transportation and accommodations
- Make office space and restaurant reservations
- Create detailed itineraries
Operations
Project Management
- Perform vendor research & coordination
- Track & report statuses
- Facilitate project meetings
Process Improvement
- Create checklists, playbooks, and process flows
- Coordinate operational procedures
- Analyze and improve processes
Data Analytics & Reporting
- Manage and analyze data sets
- Build dashboards and identify insights
- Prepare reports and commentary
Techniques
We will train you on best practices for delegation, automation, and prioritization so that you can work more efficiently and effectively.
The Viva Way
Viva Productivity Funnel
Proven method of managing tasks productively
Viva PERF Delegation
Repeatable process to delegate more effectively
Viva Calendar Compartmentalization
Spend every minute of your day productively
Support areas
Administration
Calendar & Email Management
- Manage scheduling requests
- Confirm and reschedule meetings
- Compartmentalize calendar and inbox
Meeting & Presentation Support
- Prepare briefings, agendas, and presentations
- Coordinate meeting logistics and take minutes
- Distribute and follow up on action items
Travel & Event Planning
- Book transportation and accommodations
- Make office space and restaurant reservations
- Create detailed itineraries
Operations
Project Management
- Perform vendor research & coordination
- Track & report statuses
- Facilitate project meetings
Process Improvement
- Create checklists, playbooks, and process flows
- Coordinate operational procedures
- Analyze and improve processes
Data Analytics & Reporting
- Manage and analyze data sets
- Build dashboards and identify insights
- Prepare reports and commentary