How we shape exceptional talent.
Fewer than 3% of applicants make it through. We recruit, train, and coach every Viva executive assistant so you get a partner who is ready for exec-level work from day one, usually within about 24 hours.
Near-native written and spoken English, tested before they ever reach you.
Assessments, multi-round interviews, and reference checks on every hire.
About our Executive Assistants
The skills every Viva EA brings
Support at the executive level is not about task lists. It is about judgment, anticipation, and communication. These are the traits we screen and train for in every EA we place.
English proficiency
Near-native C1/C2 English, so they handle work, negotiations, and communications on your behalf.
Proactiveness
They spot and handle challenges before those reach you. Always a step or two ahead.
Organization
They keep tasks and priorities structured, so your workday runs without friction.
Time management
They make the most of every hour, giving you back time for the work only you can do.
Communication
Strong written and verbal skills. They articulate your needs so information flows cleanly.
Intuition
They read your unspoken needs and anticipate what is coming, not just follow instructions.
Problem-solving
They surface and resolve issues on their own, keeping your workflow uninterrupted.
Prioritization
Resourceful under pressure. They handle what matters first so nothing disrupts your day.
Vetting process
Fewer than 3% make it through
Every EA passes three independent stages before they are ever matched with an executive. We test for the skills the work demands and the character the trust requires.
Assessments
- Oral and written evaluations
- Attention to detail testing
- English proficiency (C1/C2)
Multi-team interviews
- Competency across support scenarios
- Behavioral traits and judgment
- Enthusiasm and commitment
Reference checks
- Strengths and areas to grow
- Work ethic and collaboration
- Reliability and follow-through
Training
Trained before they ever reach your calendar
Every EA completes structured training in Viva University, so they arrive fluent in the tools and the judgment executive support demands.
Core executive support
- Understanding executives
- Building relationships
- Email etiquette
- Calendar management
Operational support
- Data analysis
- Research
- Event planning
- Structuring and problem solving
Technical skills
- Google Workspace & Office
- Project management tools
- Expense reporting tools
- CRMs and AI tools
Ongoing coaching
Your EA keeps getting better
Every EA is paired with a Customer Success Manager who keeps the partnership on track, so performance compounds over months, not just the first week.
Performance management
An established feedback loop that refines your EA’s work based on your input.
Career advancement
Monthly learning and growth sessions with experts in the field.
Learning & growth
Personal growth plans that keep your EA motivated and improving.
Recognition programs
Short- and long-term bonuses tied to the contributions they make to your work.
Common questions
What executives ask about our EAs
Where are Viva EAs based?
Our EAs work remotely, primarily across Latin America, in time zones that overlap with the US workday. That means real-time support during your working hours, not overnight handoffs.
How quickly can I get matched?
Most executives are matched with a vetted EA within about 24 hours of their call. Onboarding is structured so your EA can start taking work off your plate almost immediately.
What if the fit is not right?
We re-match at no additional cost. Every plan includes a dedicated EA and a Customer Success Manager whose job is to make sure the partnership works.
Is an executive assistant the same as a chief of staff?
No. An EA protects your time and handles the operational load of your day. A chief of staff drives strategic initiatives. Many executives start with an EA and layer in more senior support as they scale.
How do you keep sensitive information secure?
Every EA is NDA-bound and background-checked, with least-privilege access, MFA, and encrypted credential management. You can read the full detail on our security page.
Ready to invest in your productivity?
Get matched with a vetted, fully managed executive assistant, usually within about 24 hours of your call.
Hire your EA →