We use talent + technology + techniques
to accelerate your productivity

Our solution

Talent

We hire and train top talent to support you with any of the following tasks so that you can free up time and increase output.

Education

Our remote Executive Assistants (EAs) are highly educated and have studied at the most prestigious universities in Latin America, North America, and Europe

  • Bachelor of Business Administration (BBA)
  • Bachelor of Industrial Engineering (BEng)
  • Master of Business Administration (MBA)
  • Master of Business Intelligence (MSc)

Experience

We hire the top 1% of talent that comes equipped with high-impact experiences at global organizations in relevant roles

  • Executive Assistant
  • Project Manager
  • Financial Analyst
  • Customer Service Representative

EQ & IQ

After a rigorous in-house training program (Viva University), our EAs are ready to deliver value to you from Day 1

  • Communication
  • Proactiveness
  • Critical thinking
  • Prioritization

Support areas

Calendar Management

  • Compartmentalize calendar
  • Manage inbound/outbound scheduling
  • Resolve overlapping meetings

Email Management

  • Categorize and triage emails
  • Draft and send out replies
  • Filter out spam and clean up inbox

Travel & Expense Management

  • Create trip itineraries
  • Handle reservation and changes
  • Complete expense reports

Meeting Support

  • Prepare briefings, agendas, and decks
  • Coordinate Board meeting logistics
  • Take notes and follow up on actions

Team Engagement

  • Plan exec and company-wide offsites
  • Organize team events
  • Coordinate gifts for team milestones

Operations & Special Projects

  • Organize documents and workspaces
  • Create playbooks and process flows
  • Conduct research and prepare reports

Technology

We are experienced at using and driving company-wide adoption of productivity tools to improve your workflow.

Support areas

Calendar Management

  • Compartmentalize calendar
  • Manage inbound/outbound scheduling
  • Resolve overlapping meetings

Email Management

  • Categorize and triage emails
  • Draft and send out replies
  • Filter out spam and clean up inbox

Travel & Expense Management

  • Create trip itineraries
  • Handle reservation and changes
  • Complete expense reports

Meeting Support

  • Prepare briefings, agendas, and decks
  • Coordinate Board meeting logistics
  • Take notes and follow up on actions

Team Engagement

  • Plan exec and company-wide offsites
  • Organize team events
  • Coordinate gifts for team milestones

Operations & Special Projects

  • Organize documents and workspaces
  • Create playbooks and process flows
  • Conduct research and prepare reports

Techniques

We will train you on best practices for delegation, automation, and prioritization so that you can work more efficiently and effectively.

The Viva Way

Viva Productivity Funnel

Proven method of managing tasks productively

Viva PERF Delegation

Repeatable process to delegate more effectively

Viva Calendar Compartmentalization

Spend every minute of your day productively

Support areas

Calendar Management

  • Compartmentalize calendar
  • Manage inbound/outbound scheduling
  • Resolve overlapping meetings

Email Management

  • Categorize and triage emails
  • Draft and send out replies
  • Filter out spam and clean up inbox

Travel & Expense Management

  • Create trip itineraries
  • Handle reservation and changes
  • Complete expense reports

Meeting Support

  • Prepare briefings, agendas, and decks
  • Coordinate Board meeting logistics
  • Take notes and follow up on actions

Team Engagement

  • Plan exec and company-wide offsites
  • Organize team events
  • Coordinate gifts for team milestones

Operations & Special Projects

  • Organize documents and workspaces
  • Create playbooks and process flows
  • Conduct research and prepare reports