Viva Executive Assistants Review: What customers are saying

Real experiences matter when it comes to choosing the right support for your business. That’s why executives from some of the fastest-growing companies in the U.S. are turning to Viva Executive Assistants Reviews to find the secret to their productivity. 

Viva Executive Assistants is redefining remote support by matching executives with world-class EAs who do far more than manage calendars—they drive efficiency, streamline operations, and deliver serious ROI. Let’s dive into what CEOs, COOs, and other business leaders are saying about Viva’s impact on their success.

Table of contents

Viva Executive Assistants Review: What customers are saying

1. How do Viva EAs help with calendar management and task prioritization?
2. Can you become more productive and efficient with a Viva executive assistant?
3. How is the onboarding process of a Viva executive assistant?
4. How is the training and skillset of a Viva executive assistant?
5. How is the quality of the work of a Viva EA?

1. How do Viva EAs help with calendar management and task prioritization?

• “Vanessa has been a trusted partner and we’ve established an effective working relationship. She is going above and beyond to protect my calendar and give me leverage by assisting me in various tasks ranging from calendar and mail management, meeting organization and prep, and travel planning.” — Birkan Icacan, Head of Enterprise, Notion
• “Mari has been extremely helpful and effective in making me more focused on what needs to get done for the company by taking many smaller scheduling tasks off my plate, supporting me with documentation, and keeping me on track with my tasks.” — Director Program Management, Series B company
• “Elizabeth has been able to do a lot without me. Instead of creating work for me she takes it off my plate. She was learning about my preferences. Calendar has been good but team events has been great, scheduling in specific.” — Janna Bray, Head of Research, Notion
• “Viva’s EA service has been very reliable. I depend on Clara for a variety of tasks, beyond just calendar and email management.” — Bakul Banthia, Founder, Tessell

Viva’s executive assistants are great at managing calendars and organizing meetings, making sure executives stay focused on key priorities. Viva EAs handle scheduling complexities, freeing up valuable time for higher-level decision-making. By taking care of meetings (from scheduling to building decks to taking notes and distributing action items) and time-sensitive tasks, executive assistants reduce distractions. Executives can rely on EAs to keep things running smoothly.

2. Can you become more productive and efficient with a Viva executive assistant?

• “Viva saves me 2-4 hours per day easily. Love working with them.” — Sean Kelly, General Partner, FamilyFundVC
• “Martina has been serious leverage. She picks things up pretty quickly and has made my life easier.” — Christopher Williams, Sr. Director, Strategy, Real Estate Partnerships, Placemkr
• “Andrea is proactive about thinking through how she can help and suggesting where she can add more value.” — Rachel Hepworth, CMO, Notion

Viva’s executive assistants significantly improve time efficiency by handling routine and administrative tasks. With their support, executives save hours each day to focus on strategic work. They manage everything from inboxes to Standard Operating Procedures (SOPs), making daily operations more productive. As a result, executives accomplish more in less time.

3. How is the onboarding process of a Viva executive assistant?

• “Onboarding was seamless and the EA they provided me with is fantastic. She’s highly capable, energetic, intelligent, and has a great attitude.” — Sean Kelly, General Partner, FamilyFundVC
• “Sheryll is excellent and creating value already. I think there is more value to come as we get more integrated.” — Rawdon Messenger, Chief Growth Officer, Linqto after 1 week of onboarding
• “Wendy is taking the load off me in places where I’d need it; hiring someone good can take a while, so I’d be unhappy to no longer be able to work with Wendy, or with Viva who I presume would be able to fill a role quickly.” — Troy Astorino, Co-founder and CTO, Picnic Health

• “Now that I am ramped up with a Viva EA I don’t think I could go back. Dani ramped up so quickly and has been enthusiastic with a learner’s mindset.” — Lauryn Isford, Head of Product Growth, Notion

Viva’s executive assistants integrate quickly into teams (whether remote, hybrid, or fully on-site), providing immediate value. They adapt to the executive’s workflow and take on responsibilities proactively and comprehensively. With fast onboarding, executives can start delegating tasks right away. This leads to a smoother transition and quicker results.

4. How is the training and skillset of a Viva executive assistant?

• “Training of Viva team members is exceptional. They are force multipliers.” — Harris Ligon, CEO, Telegraph
• “Özlem is a high-performing executive assistant. She communicates well, she is responsive, and she is professional. She takes initiative and is a fast worker. We are able to quickly clarify tasks that have uncertainty around them, and she takes feedback very well.” — Mark Wade, CEO & Co-Founder, AyarLabs
• “Because you all are creating a great working environment that allows her flexibility and the ability to continue to grow, I believe she is able to come to work each day excited to start the day and able and willing to give her all to support us.” — Whitney Young, Talent Acquisition Business Partner, Homeward Health

• “Jessy is a great communicator, very proactive and she always delivers excellent customer service to internal and external teams.” — Carla Bourque, CEO, Rebrandly

Viva’s executive assistants continuously grow and adapt to meet the evolving needs of their executives. They stay flexible, learning new skills and taking on more responsibilities over time, with the help of the Customer Success teams that work hard on their continuous coaching. This ongoing development ensures that their support becomes more valuable as the business grows. Executives can depend on Viva EAs to handle new challenges as they arise.

5. How is the quality of the work of a Viva EA?

• “Karla has consistently been able to take on more ownership and more responsibility – with core logistics and especially recruiting. It’s been a huge help to the team.” — Jordan Wight, Head of Talent and People Operations, Luminai
• “Ricky continues to exceed the expectations of everyone he works with.” — Shippo team
• “I am incredibly pleased with the quality of Özlem’s work, and she has become a trusted member of our team. I am a more effective executive with Özlem on my team.” — Mark Wade, CEO & Co-Founder, AyarLabs

Viva’s virtual executive assistants demonstrate a strong work ethic that builds trust with the executives they support. Their dedication and reliability in handling logistics, coordination, and administrative tasks allow executives to delegate with confidence. This commitment to high-quality work ensures that tasks are completed accurately and on time, fostering a dependable partnership. As a result, executives can trust their EAs to manage daily operations seamlessly, knowing everything is in capable hands.

Conclusion

If these results sound like the kind of support you’re looking for, it’s time to take the next step. Viva Executive Assistants offer more than just administrative help—they become a trusted partner in driving efficiency and productivity. With their proactive approach and strong work ethic, Viva EAs free up your time so you can focus on the bigger picture. If you’re ready to experience this for yourself, book a call today and see how Viva can help take your business to the next level.