Templates

Free templates for executives and their assistants

Checklists, guides and templates our executive assistants use every day. Free to download, no strings attached.

Email Delegation Playbook

A step by step way to hand your inbox to your assistant, without losing control of it.

Every step of planning a team offsite, so the work happens without you in the middle of it.

Block your week by type of work instead of by meeting, and protect the hours that matter.

A working list of everything you can hand over, grouped by area of work.

A job description you can edit and post the same day, written to bring in strong candidates.

One weekly view you and your assistant both work from. Set priorities on Monday.

Five questions that turn a vague request into a task your assistant can run with.

The habits, systems and handoffs that give leaders their week back.

What to hand off in your first month with an assistant, and how to set it up so it holds.

Real profiles of the assistants we place: experience, tools and background.

Three minutes to see where your week goes and what is worth handing off first.

Viva places dedicated executive assistants with leaders at fast-growing companies. Matched in under 24 hours, fully managed.